Planning an Event

Events are central to Byron Shire’s cultural identity and economic life. From grassroots community gatherings to festivals. 

There are a number of factors involved in planning an event. 

From Development Applications, permits and other Council approvals, we can help you identify what you need. 

Follow the steps below to make an enquiry.

Make an enquiry

Step 1.Before you start

Review the event fees and categories below. You'll need to select the category that best describes your event for fee purposes.

Submit your enquiry as early as possible to ensure your chosen venue is available. Check lead times for more information. 

Step 2.Complete the online event enquiry form 

Online Enquiry Form

Step 3.Review

We will review your enquiry and contact you to discuss next steps. 

Please allow 2 business days for our team to contact you.

Step 4.Pay the fee

Application and fees must be paid before a licence is issued.

Event Fees and Categories

Below are the different categories for event fees and charges. The events team will provide you with the applicable fees based on the details of your application.

Community rate

Please note to be eligible for the community rate you must meet the below guidelines.

  • Not for profit incorporated body raising money for a registered charity.
  • Letter of support from registered charity and certificate of incorporation must be provided;

OR

  • Registered as an income tax exempt charity (ITEC) with the ATO, with evidence to be provided.

Cost: $0

 Standard rate

Means any activity that does not generate income from the use of council owned or managed land that is assessed as not meeting the definition of Community Rate.

Cost: Application Fee $235, license fee per day $207

Commercial rate

Means any activity that generates income from the use of Council owned or managed land that is assessed as not meeting the definition of Community Rate.

Cost: Application fee $299, license fee per day up to 7 days $417.

Other fees and charges may apply such as: 

  • Assessment by Local Traffic Forum
  • Parking/Hoardings
  • Road Act Approval
  • Bond.

NSW Event Starter Guide

The NSW Event Starter Guide is the main statewide reference for public and outdoor events.

Other useful references include:

It’s important to also speak with the Council Events Team to translate state plans and guides to local places and spaces.

Locations and Council Venue Hire

The Byron Shire region includes locations that come under the jurisdiction of other authorities, and you will need to seek approval directly from them.

Location Jurisdictions

Crown Land

Below locations fall under the Crown Lands jurisdiction. For any questions, please contact 1300 886 235 or email grafton.crownlands@crownland.nsw.gov.au

National Parks

Below locations fall under National Parks jurisdiction. For any questions, please email park.businesses@environment.nsw.gov.au

  • The Pass
  • Wategos Beach
  • Little Wategos Beach
  • Byron Bay Lighthouse
  • Tallows Beach
  • Cosy Corner Beach
  • Broken Head Caravan Park
  • Whites Beach

Council Halls

If you are looking to book a hall or venue for your Event in the Byron Shire, see options available -  Book a venue.

Additional Council Information

Timeframes

Submit your completed application within the following timeframes:

  • Large events needing a Development Application: 12 weeks before 
  • Events with temporary road closures: 4 Months before
  • Minor events: 4-weeks before.

Contact

Sign up to the Events Newsletter

A newsletter for the events industry, with information about:

  • Funding opportunities
  • Key dates 
  • Events Strategy updates
  • Workshops.

Sign up to the Events Newsletter

 

Related Council information

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