Council Meeting

Ordinary Meeting

Council Chambers, Station Street, Mullumbimby

Thursday 8 October 2009 10.30am

Agenda 1.07MB

    Minutes 77KB
    Confirmed 22-Oct-2009

    Business of Ordinary Meeting

    1 APOLOGIES  
    2 REQUESTS FOR LEAVE OF ABSENCE  
    3 DECLARATIONS OF INTEREST - PECUNIARY AND NON-PECUNIARY  
    4 TABLING OF PECUNIARY INTEREST RETURNS (s450A Local Government Act 1993)  
    5 ADOPTION OF MINUTES FROM PREVIOUS MEETINGS  
      5.1 Ordinary Meeting held on 10 September 2009  
      5.2 Byron Shire Reserve Trust Committee Meeting held on 10 September 2009  
    6 RESERVATION OF ITEMS FOR DEBATE AND ORDER OF BUSINESS  
    7 MAYORAL MINUTE  
    8 NOTICES OF MOTION  
      8.1 Caravan Parks  
          About the Great Eastern Ranges, including Partnerships Information 1.07MB Annexure 27
      8.2 Great Eastern Ranges (GER) map for LEP  
      8.3 Protection of Casino-Murwillumbah rail corridor  
      8.4 Financial support for ACE redevelopment  
      8.5 Mullumbimby Music Festival  
      8.6 Report on Place of Public Entertainment (POPE)  
      8.7 Holiday Let Regulation in the LEP  
          Holiday Letting Background Notes 4.16MB Annexure 28
      8.8 Councillors' Internet and Calendar  
    9 PETITIONS  
    10 DELEGATES' REPORTS  
    11 REPORTS BY DIVISION  
      11.1 Policy Advisory Committee - Determination of Membership and Tasks  
          CONFIDENTIAL Expression of interest Annexure 19(a)
          CONFIDENTIAL Expression of interest Annexure 19(b)
          List of Council policies not reviewed since 1994 188KB Annexure 19(c)
          Strategic Planning Framework 1.95MB Annexure 19(d)
      11.2 Review of Council Delegations  
          Mayor's Delegation 202KB Annexure 2(a)
          General Manager's Delegations 518KB Annexure 2(b)
          General Manager's Delegations 417KB Annexure 2(c)
          Section 355 Committees Delegations 391KB Annexure 2(d)
          Delegations Report to Ordinary meeting 22/3/05 1.13MB Annexure 2(e)
          Delegations Resolution 556KB Annexure 2(f)
          Delegations Report to Ordinary meeting 22/3/05 953KB Annexure 2(g)
          Delegations Resolution 06-652 556KB Annexure 2(h)
      11.3 Tourism Advisory Committee - Election of Councillor representatives  
      11.4 Business Network Meetings  
      11.5 International Day for People with a Disability Celebrations 2009  
          Invitation for Council to be involved in Regional International Day for People with a Disability Celebrations Annexure 7
      11.6 Mullumbimby High School Youth Forum Waiver of Fees  
      11.7 Investments - August 2009  
          Investment Valuations and Graphs August 2009 395KB Annexure 8(a)
          Denison Financial Advisory – August Investment Report 332KB Annexure 8(b)
      11.8 Council Loan Borrowings Policy  
          Submission from Denison Financial Advisory 201KB Annexure 14(a)
          Draft Council Loan Borrowing Policy 489KB Annexure 14(b)
          Ministers Revised Borrowing Order 413KB Annexure 14(c)
      11.9 Bangalow A&I Hall Section 355 Committee - request for reimbursement of donations  
          Letter from A & I Hall requesting refund of donations 395KB Annexure 5(a)
          Copy of letter from Michael Malloy re funding of Bangalow Hall upgrade 192KB Annexure 5(b)
          Report by Thomas Noble and Russell 978KB Annexure 5(c)
      11.10 Payment of fees to a committee member of Bangalow A&I Hall Section 355 Committee  
          Copy of M Malloy letter to Section 355 Committee 205KB Annexure 16(a)
          Minutes of Section 355 Committee Minutes of 11 March 2009 endorsing M Malloy’s Letter 190KB Annexure 16(b)
          Proposed Business Plan A&I Hall Bangalow prepared by Sue Holm Committee Member 255KB Annexure 16(c)
          Bangalow A&I Hall Venue Management – Statement of Requirements 191KB Annexure 16(d)
          Adopted Section 377 Delegations for Bangalow A&I Hall 206KB Annexure 16(e)
      11.11 Amendment to Policy 3.41 Filming on Council Owned and Controlled Land  
          Prior Report to Council on Review of Film Policy 246KB Annexure 22(a)
          Summary of Local Government Filming Protocol 206KB Annexure 22(b)
          Draft Amended Policy No. 3.41 - Filming on Council Owned and Controlled Land 902KB Annexure 22(c)
      11.12 Endorsement of NSW Coastline Cycleway 2009/10 Funding Submission  
      11.13 Adoption of Draft Byron Shire Road Hierarchy  
          Amended public exhibition document Draft Road Hierarchy 1.33MB Annexure 1(a)
          ‘Schedule 2 Regional Roads’ of RTA letter to Council regarding the 2009/10 Block Grant 204KB Annexure 1(b)
      11.14 Fire Station Park, Bangalow  
          Community Committee Report 846KB Annexure 23
      11.15 Regional Drought Management Strategy  
          Draft Regional Drought Management Strategy - Available on request Annexure 11
      11.16 Sunnybrand Chickens Sewer  
      11.17 Draft Waste Disposal Strategy  
          Final Draft Waste Disposal Strategy 2009 1.87MB Annexure 13
      11.18 Mullumbimby Inflow and Infiltration Review  
          Final Report Mullumbimby Inflow Infiltration 2.53MB Annexure 12
      11.19 Draft Policy Building over Pipelines and Other Underground Structures  
          Draft Policy 4.20 856KB Annexure 25
      11.20 PLANNING - BSC ats Kennedy LEC 10567/09  
          Class 1 Appeal, without annexures 362KB Annexure 4(a)
          Report to Council meeting 09/10/08 with annexures 7.13MB Annexure 4(b)
          Report to Council meeting 12/02/09 889KB Annexure 4(c)
      11.21 PLANNING - Progression of draft Byron Shire-wide Local Environmental Plan  
          Table of proposed changes to the draft Shire-wide LEP 705KB Annexure 17(a)
          Planning Circulars & Practice Notes referred to in Annexure 17(a) 554KB Annexure 17(b)
          Western Australian Government – Holiday Letting Policy 275KB Annexure 17(c)
          Map of Bangalow Release areas properties and extracts from Bangalow Settlement Strategy (Site No 1b) 1.31MB Annexure 17(d)
          List of properties proposed for dwelling entitlements (Site No 1c) 191KB Annexure 17(e)
      11.22 Public Exhibition of the Draft Coastal Zone Management Plan and amendments made to the Plan in accordance with Resolution 09-599  
          Amendments applied to draft Coastal Zone Management Plan following Resolution 459KB Annexure 20(a)
          Draft Byron Shire Coastal Zone Management Plan PART A 2.03MB Annexure 20(b1)
          Draft Byron Shire Coastal Zone Management Plan PART B 669KB Annexure 20(b2)
          Draft Byron Shire Coastal Zone Management Plan PART C 5.71MB Annexure 20(b3)
          Advice from Department of Environment, Climate Change and Water on the draft Byron Shire Coastal Zone Management Plan 521KB Annexure 20(c)
          History of Coastal Erosion and Coastal Planning in the Byron Shire 340KB Annexure 20(d)
          Adopted Constitution - Coastal and Estuary Project Reference Group 646KB Annexure 20(e)
          Draft Amended Constitution - Coastal and Estuary Project Reference Group 444KB Annexure 20(f)
      11.23 PLANNING - Potential and existing LEP Amendments - Status and Impact of Legislation Changes  
          Map of properties at the Southern End of Jonson Street, Byron Bay 259KB Annexure 15(a)
          Map of proposed affordable housing site in Station Street, Mullumbimby 283KB Annexure 15(b)
          List of proposals for draft LEP amendments 192KB Annexure 15(c)
          List of proposals for advice to Dept of Planning – not progressing draft LEP amendments 200KB Annexure 15(d)
          Flowchart of LEP Amendment process – pre 1 July 2009 877KB Annexure 15(e)
      11.24 PLANNING - 10.2009.81.1 Demolition and Construction of Dwelling and Swimming Pool, 150 Lighthouse Road, Byron Bay  
          Plans of development 3.14MB Annexure 24(a)
          Conditions of consent 340KB Annexure 24(b)
          Report on ecological values 877KB Annexure 24(c)
          Photomontage 360KB Annexure 24(d)
      11.25 PLANNING - 10.2009.242.1 Subdivision/boundary adjustment 46 and 56 McPhails Road, Wanganui  
          Plan of proposed boundary adjustment 220KB Annexure 6(a)
          Copy of concurrence letter from Department of Planning 247KB Annexure 6(b)
          Copy of concurrence letter from NSW RFS 242KB Annexure 6(c)
          Conditions of consent 206KB Annexure 6(d)
      11.26 PLANNING - BSC ats Lonergan LEC 10566/09  
          Class 1 Appeal, without annexures 938KB Annexure 10(a)
          Copy Development Assessment Report 801KB Annexure 10(b)
          Copy Statement of Facts and Contentions 531KB Annexure 10(c)
      11.27 Management of Bitou Bush in North Byron Shire  
          DECC letter regarding Council's withdrawal from Bitou bush aerial spraying program in North Byron Shire 427KB Annexure 9(a)
          Letter to Community Support Officer seeking advice on annual community action event to manage Bitou bush in North Byron Shire 205KB Annexure 9(b)
          Response letter from Community Support Officer 234KB Annexure 9(c)
          Map 1 North Byron Weed Management 515KB Annexure 9(d)
          Map 2 Vegetation Management Plan Zones 419KB Annexure 9(e)
      11.28 Draft Policy on Events on Public and Private Land  
          CONFIDENTIAL Annexure Annexure 26(a)
          Draft Policy ‘Events on Public and Private Land’ 237KB Annexure 26(b)
          Draft ‘Byron Shire Events Guideline’ 998KB Annexure 26(c)
      11.29 Recreational Water Monitoring 'Beachwatch Partnership Program' conducted by NSW DECCW  
    12 COMMITTEE REPORTS  
      12.1 Report of the Internal Audit Committee Meeting held on Tuesday, 8 September 2009  
      12.2 Report of the Markets and Creative Industries Committee Meeting held on Tuesday, 15 September 2009  
      12.3 Report of the Planning Review Committee Meeting held on Wednesday, 16 September 2009  
    13 CONFIDENTIAL REPORTS  
      13.1 CONFIDENTIAL Organisation Review  
      13.2 CONFIDENTIAL BSC v Vaughan LEC 40344/09 and Vaughan v BSC LEC 40342/09  
          CONFIDENTIAL Annexure Annexure 3(a)
          CONFIDENTIAL Annexure Annexure 3(b)
          CONFIDENTIAL Annexure Annexure 3(c)
          CONFIDENTIAL Annexure Annexure 3(d)
          CONFIDENTIAL Annexure Annexure 3(e)
      13.3 CONFIDENTIAL Tender Assessment - Donaghy's Bridge Reconstruction 2009-00032  
    14 PUBLIC QUESTIONS WITH NOTICE  
      14.1 Investigation Report  
      14.2 Lights at New Brighton Sports Fields  
      14.3 Fern Beach Vegetation Clearing  
    15 LATE REPORT  
      15.1 Independent Shire Ombudsman  

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