Council Meeting

Ordinary Meeting

Council Chambers, Station Street, Mullumbimby

Thursday 2 July 2009 10.30am

Agenda 2.72MB

    Minutes 176KB
    Confirmed 13-Aug-2009

    Business of Ordinary Meeting

    1 APOLOGIES  
    2 REQUESTS FOR LEAVE OF ABSENCE  
    3 DECLARATIONS OF INTEREST – PECUNIARY AND NON-PECUNIARY  
    4 TABLING OF PECUNIARY INTEREST RETURNS (s450A Local Government Act 1993)  
    5 ADOPTION OF MINUTES FROM PREVIOUS MEETINGS  
    6 RESERVATION OF ITEMS FOR DEBATE AND ORDER OF BUSINESS  
    7 MAYORAL MINUTE  
    8 PETITIONS  
    9 DELEGATES’ REPORTS  
    10 COUNCILLORS’ QUESTIONS WITHOUT NOTICE  
    11 REPORTS BY DIVISION  
      11.1 Arts Northern Rivers Board replacement of Councillor representative  
      11.2 Request for assistance with purchase of rubbish bins for Liberation Larder  
      11.3 Making of the Rate 2009/2010  
      11.4 Investments – May 2009  
          Investment Valuations and Graphs May 2009 215KB Annexure 19
      11.5 Exhibition of draft policies: 1. Rates and Charges - Financial Hardship; 2. Writing Off Water and Sewer Usage Charges 3. Rates and Charges - Pensioner Concessions  
          Draft Policy Rates and Charges – Financial Hardship Policy 265KB Annexure 25(a)
          Draft Policy Writing Off Water and Sewerage Usage Charges 274KB Annexure 25(b)
          Draft Policy Rates and Charges – Pensioner Concessions 250KB Annexure 25(c)
      11.6 Payment of fees to committee members of Suffolk Park Community Hall Section 355 Committee  
          Copy of committee minute authorising payment of cleaner/gardener 249KB Annexure 31(a)
          Copy of committee minute authorising payment of treasurer, secretary and telephone calls and administration 287KB Annexure 31(b)
      11.7 Outstanding Debts of Byron Youth Service  
      11.8 Ocean Shores Community Centre – request for fee adjustment  
          Minutes of Ocean Shores Community Centre S355 Committee meeting held 10 July 2008 198KB Annexure 5(a)
          Letter from Northern Rivers General Practice Network 254KB Annexure 5(b)
          Letter of request for fee discount 239KB Annexure 5(c)
      11.9 Fees and Charges – Tyagarah Airfield  
          Draft Amended 2009-10 Fees and Charges Schedule - Tyagarah Airfield 241KB Annexure 18
      11.10 Tyagarah Airfield - Fuel storage space for licensed operator  
          Current Licence 1.68MB Annexure 6(a)
          Draft Licence 347KB Annexure 6(b)
          Civil Aviation Orders, Part 20, Section 20.9 Issue 7 825KB Annexure 6(c)
          Avgas Material Safety Data Sheet 1.74MB Annexure 6(d)
          Indicative siting of the proposed refuelling facility 1.07MB Annexure 6(e)
      11.11 Report on Former Telstra Depot Site  
          Proposed license agreement 1.09MB Annexure 11
      11.12 Lease Proposal 18 Fletcher Street Byron Bay  
          Proposal for Byron Care Cottage 198KB Annexure 23(a)
          Draft Lease Agreement 517KB Annexure 23(b)
      11.13 Donations to Community Organisations, Other Groups and Persons for 2009/10 -S356 LG Act  
          Summary Listing of Donations requested 470KB Annexure 33
      11.14 Improved access at the intersection of Broken Head Road and Clifford Street, Suffolk Park  
      11.15 Adoption of Tallow Creek Flood Risk Management Study and Plan  
          Tallow Creek Flood Risk Management Study and Plan 12.12MB Annexure 21(a)
          Comments from DECC (Changes to Climate Change section) 401KB Annexure 21(b)
          Comments from DECC reply to community submissions 674KB Annexure 21(c)
          Table of Comments Received 197KB Annexure 21(d)
      11.16 Proposed Natural Disaster Contract Restoration Works  
      11.17 Byron Bay Town Centre - Proposed second rail level crossing  
          Letter from Minister for Transport, David Campbell and Report of the Cross Border Transport Taskforce 678KB Annexure 1(a)
          Letter from the Australasian Railway Association Inc – Second railway level crossing proposal 424KB Annexure 1(b)
      11.18 Development of Council Transport Strategy  
          Transport Strategy (Stage 2) PRG Constitution 230KB Annexure 28
      11.19 RTA preliminary investigations into a southern bypass of Bangalow  
      11.20 Draft Policy - Building Over Pipelines and Other Underground Structures  
          Draft Policy 4.20 363KB Annexure 10
      11.21 New Brighton Sewerage System  
          2004 Council Notice to the Householder 201KB Annexure 12
      11.22 Fluoridation of the Water Supply  
          Letter from the NSW Health Department 228KB Annexure 2
      11.23 Integrated Water Cycle Management Plan  
          Draft Integrated Water Cycle Management Plan 5.24MB Annexure 24
      11.24 Adoption of Draft Waste Disposal Strategy  
          Draft Integrated Water Cycle Management Plan 2.78MB Annexure 26(a)
          Revised Draft Waste Disposal Strategy 1.14MB Annexure 26(b)
      11.25 PLANNING - BSC ats Bandora Holdings Pty Ltd LEC 10323/09  
          Copy Report to Council Ordinary Meeting 9 April 2009 488KB Annexure 32
      11.26 PLANNING – 10.2006.669.3 Decrease number of Lots and stage development at 4 Oodgeroo Gardens Byron Bay  
          Plans for 8 Lot subdivision approved 17 March 2008 931KB Annexure 13(a)
          Plan of amended Site Plan 884KB Annexure 13(b)
          CONFIDENTIAL Submissions Annexure 13(c)
          Conditions of consent 215KB Annexure 13(d)
      11.27 PLANNING – Section 94 Contributions – Lot 1 Section 1 DP 1089814 Cnr of Byron and Fletcher Street Byron Bay  
          Notice of determination 10.2007.502.1 545KB Annexure 15(a)
          Letter from Paul DeFina 613KB Annexure 15(b)
      11.29 PLANNING –10.2008.498.1 Wholesale Plant Nursery and Yoga Studio at William Flick Lane Ewingsdale  
          Proposed plans 1.51MB Annexure 29(a)
          Consent conditions 481KB Annexure 29(b)
          CONFIDENTIAL Submissions Annexure 29(c)
      11.30 PLANNING-Section 68 Woolworths Lot 1 DP 1121508 Station Street Mullumbimby  
      11.31 Public Exhibition of Draft Byron Shire Coastal Zone Management Plan  
          CONFIDENTIAL Letter from consultants Parsons Brinckerhoff to BSC dated 12 March 2009 Annexure 22(a)
          CONFIDENTIAL Letter from BSC to Parsons Brinckerhoff dated 28 April 2009 Annexure 22(b)
          CONFIDENTIAL Letter from Parsons Brinckerhoff to BSC dated 15 June 2009 Annexure 22(c)
      11.32 Byron Shire Holiday Letting Model submissions analysis  
          Holiday letting model brochure and FAQ sheet 379KB Annexure 16(a)
          Previous resolutions regarding holiday letting 217KB Annexure 16(b)
          Submissions Report 1.47MB Annexure 16(c)
    12 COMMITTEE REPORTS  
      12.1 Report of the Communications Committee Meeting held on Thursday, 4 June 2009  
      12.2 Report of the Markets and Creative Industries Committee Meeting held on Tuesday 16 June 2009  
      12.3 Report of the Local Traffic Committee Meeting held on Wednesday 3 June 2009  
    13 CONFIDENTIAL REPORTS  
      13.1 CONFIDENTIAL Investigation into the handling of public submissions  
          Extract of NSW Ombudsman – FOI Manual 2007 533KB Annexure 17
      13.2 CONFIDENTIAL Tender Assessment Suffolk Park Children's Centre  
          CONFIDENTIAL Memorandum to Councillors 23 December 2008 Annexure 20(a)
          CONFIDENTIAL Tender Assessment Report Annexure 20(b)
      13.3 CONFIDENTIAL Tyagarah Airfield - leasing of the old Tyagarah Hall and a small office building  
          CONFIDENTIAL Tender Assessment Report BSC2009-00009 Annexure 7(a)
          Draft Lease Hall 340KB Annexure 7(b)
          Draft Lease L6 756KB Annexure 7(c)
          Map showing land ownership 364KB Annexure 7(d)
          Map indicating buildings being leased 289KB Annexure 7(e)
      13.4 CONFIDENTIAL Tender Assessment - Repair of Possum Shoot Road Slip 2009-00018  
      13.5 CONFIDENTIAL Proposed Land Swap - Broken Head Road, Suffolk Park  
          CONFIDENTIAL Valuation report from Gilchrist Valuers Annexure 9
      13.6 CONFIDENTIAL Land Acquisition for the Proposed Roundabout at the intersection of Broken Head Road and Clifford Street, Suffolk Park  
      13.7 CONFIDENTIAL Brunswick Area Sewerage Augmentation Scheme - Claim  
          CONFIDENTIAL GHD Letter 29 April 2009 Annexure 27(a)
          CONFIDENTIAL GHD Letter 16 June 2009 Annexure 27(b)
    14 COUNCILLORS' QUESTIONS WITH NOTICE  
    15 COUNCILLORS’ QUESTIONS WITHOUT NOTICE, continued if required  
    16 DIRECTOR'S REPORT  
      16.1 Roads to Recovery Program - 2009/2014  
          Letter from The Hon Anthony Albanese MP - Advice of Roads to Recovery Program Funding Allocation 2009 – 2014 754KB Annexure 4
    17 LATE REPORTS  
      17.1 PLANNING – BSC ats Byron Property Developments Pty Ltd LEC 10399/09  
          Copy approved site plan 1.06MB Annexure 35(a)
          Copy development application evaluation report 439KB Annexure 35(b)
      17.2 CONFIDENTIAL BSC v Vaughan LEC 40344/09 and Vaughan v BSC LEC 40342/09  
          CONFIDENTIAL Document Annexure 34(a)
          CONFIDENTIAL Email Annexure 34(b)
          CONFIDENTIAL Email Annexure 34(c)
          CONFIDENTIAL Letter Annexure 34(d)

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