Council Meeting

Ordinary Meeting

Council Chambers, Station Street, Mullumbimby

Thursday 11 June 2009 10.30am

Agenda 1.85MB

    Minutes 93KB
    Confirmed 2-Jul-2009

    Business of Ordinary Meeting

    1 APOLOGIES  
    2 REQUESTS FOR LEAVE OF ABSENCE  
    3 DECLARATIONS OF INTEREST – PECUNIARY AND NON-PECUNIARY  
    4 TABLING OF PECUNIARY INTEREST RETURNS (s450A Local Government Act 1993)  
    5 ADOPTION OF MINUTES FROM PREVIOUS MEETINGS  
    6 RESERVATION OF ITEMS FOR DEBATE AND ORDER OF BUSINESS  
    7 MAYORAL MINUTE  
    8 NOTICES OF MOTION  
      8.1 Non Compliance with Development Approvals  
      8.2 Social Impact Assessment Policy and DCP  
      8.3 Support for the Byron Bay Writers Festival  
    9 NOTICES OF RESCISSION MOTION  
      9.1 Request for Nominations for the Joint Regional Planning Panels  
    10 PETITIONS  
      10.1 Holiday Letting in Byron Shire  
      10.2 DA 10.2006.669.3 Oodgeroo Gardens, Byron Bay  
    11 DELEGATES' REPORTS  
    12 COUNCILLORS’ QUESTIONS WITHOUT NOTICE  
    13 REPORTS BY DIVISION  
      13.1 Audit Engagement Letter  
      13.2 Brunswick Heads Visitor Information Centre request for funding  
      13.3 Legal Services Status Report as at 22 May 2009  
      13.4 Department of Local Government Promoting Better Practice Review – Update Report  
      13.5 Annual Reporting Contractual Arrangements Senior Staff  
      13.6 Investments - April 2009  
          Investment Valuations and Graphs April 2009 199KB Annexure 21
      13.7 Suffolk Park Holiday Park  
          Copy of report to Council 27 September 2007 234KB Annexure 10(a)
          CONFIDENTIAL Copy of legal advice from Wilshire Webb 27 May 1996 Annexure 10(b)
          CONFIDENTIAL Copy of legal advice from Lindsay Taylor Lawyers re assignment of Annexure 10(c)
      13.8 Lease - Mullumbimby and District Neighbourhood Centre  
          Report 11.11 Old Council Chambers Working Group Report 28/8/08 245KB Annexure 26(a)
          Current Ground Level Floor Plan 201KB Annexure 26(b)
          Current First Floor Level Floor Plan 200KB Annexure 26(c)
          Concept Proposal Ground Level Floor Plan 209KB Annexure 26(d)
          Concept Proposal Mullumbimby Community Neighbourhood Centre 268KB Annexure 26(e)
          Current Lease with Mullumbimby and District Neighbourhood Centre 494KB Annexure 26(f)
      13.9 Suffolk Park Children's Centre Project Leasing Arrangements  
          Deed of Agreement with NSW Department of Education and Training 430KB Annexure 12(a)
          Proposed Lease with Byron Shire Early Intervention Service Inc 695KB Annexure 12(b)
          Proposed Lease with Byron Shire Toy Library Inc 694KB Annexure 12(c)
          Proposed Lease with Byron Bay Pre-School Inc 701KB Annexure 12(d)
      13.10 Lease over Council land (Road Reserve) at 100 Old Bangalow Road, Byron Bay  
          Council’s letter returning Development Application 189KB Annexure 24(a)
          Copy of application 3.64MB Annexure 24(b)
          Copy of Section 138 Consent 198KB Annexure 24(c)
          Draft Lease 460KB Annexure 24(d)
      13.11 Local Government Association of NSW Annual Conference 2009  
      13.12 Mayoral and Councillor Fees 2009/2010  
          Report and Determination of the Local Government Remuneration Tribunal 2009 322KB Annexure 18
      13.13 CARE Parent Support Program - Temporary Co-facilitators  
      13.14 Byron Bay Library Project Update  
      13.15 Draft Byron Shire Road Hierarchy  
          Draft Road Hierarchy Urban Plans 1.97MB Annexure 22(a)
          Draft Road Hierarchy Rural Plans 1.71MB Annexure 22(b)
      13.16 Asset Management System - Tendering Method  
      13.17 South Golden Beach and North Ocean Shores Drainage  
          South Golden Beach Eastern Levee Area Drainage Study 2.56MB Annexure 15
      13.18 Funding of house raising subsidy for property in Strand Avenue, New Brighton  
          Floor level certification - request to be placed on "Floor raising scheme register" 12 Strand Avenue Annexure 13(a)
          Letter reply to request to add 12 Strand Avenue, New Brighton to Councils House Raising register. Marshalls Creek Floodplain Management Plan 196KB Annexure 13(b)
          Letter Accepting councils offer of subsidy towards raising of property at 12 Strand Ave New Brighton to councils flood planning level 198KB Annexure 13(c)
          Letter and supporting documents to receive Subsidy for Completing House Raising Scheme 421KB Annexure 13(d)
      13.19 Draft Belongil Creek Flood Study - Further Information  
          Letter from DECC regarding 100 year ocean level 464KB Annexure 16(a)
          MHL / DECC Byron Bay Waverider Buoy Plot 532KB Annexure 16(b)
          Email from DECC to BSC regarding wave height 372KB Annexure 16(c)
          Email from DECC Advice Regarding Wave Set Up Values and Climate Change 244KB Annexure 16(d)
      13.20 Concept Design and REF for New Reservoir at Coopers Shoot  
          Concept Design Coopers Shoot 2.56MB Annexure 27(a)
          REF Coopers Shoot 1.76MB Annexure 27(b)
      13.21 Recycling of Fluorescent Lights  
      13.22 Recycling Program for Electronic Waste  
      13.23 Paid Youth Work Experience Program Myocum Landfill  
      13.24 Proposed Easement Acquisition for Pipelines PN 139180 and 121530  
          CONFIDENTIAL Easement Documents Annexure 6
      13.25 Proposed Easement Acquisition for Pipeline – Lot 1 DP 330033  
          CONFIDENTIAL Easement Documents Annexure 4
      13.26 Mullumbimby Water Treatment Plant - Proposed Land Purchase  
          Map Proposed Land Acquisition 398KB Annexure 29
      13.27 Brunswick Valley Sewage Treatment Plant Source of Fill  
          Site C Management Plan 3.85MB Annexure 32(a)
          Site C REF 2.07MB Annexure 32(b)
      13.28 PLANNING - Section 68 Woolworths Lot 1 DP 1121508 Station Street Mullumbimby  
          BSC Policy 5.59 on-site management systems in Urban Areas 407KB Annexure 31(a)
          Table 6 – Limiting site conditions for land application areas Page 16 & 17 1.32MB Annexure 31(b)
          Extract Byron Rural Settlement Stragegy-1998 Section 1 to 11 Chapter 8.1 576KB Annexure 31(c)
          Table 5 recommended buffer distance 587KB Annexure 31(d)
          GIS Plan showing flood, stormwater, and reticulated water service 820KB Annexure 31(e)
          Draft Approval conditions 70.2009.1032.1 478KB Annexure 31(f)
          Letter BRM 815KB Annexure 31(g)
      13.29 Draft Climate Change Strategic Planning Policy: review of scenarios and confirmation of content of new headings  
          DECC Technical Note: Scientific Basis of the 2009 Sea Level Rise Benchmark 528KB Annexure 14(a)
          Draft BSC Climate Change Strategic Planning Policy 268KB Annexure 14(b)
      13.30 Submission relating to Re-prioritisation of Standard Template LEPs  
          Submission Survey Form relating to Reprioritisation of LEPs 36KB Annexure 7
      13.31 Draft Centres Policy (Planning for Retail and Commercial Development) - Submission  
          Draft Centres Policy Submission 271KB Annexure 8
      13.32 Establishment of Revolving Energy Fund  
          Revolving Energy Funds Fact Sheet Annexure 3
      13.33 PLANNING – 10.2008.733.1 - Industrial Development 14 Units at 88-100 Centennial Circuit Byron Bay  
          Plans of proposed development 2.63MB Annexure 1(a)
          Proposed consent conditions 268KB Annexure 1(b)
      13.34 PLANNING –10.2008.498.1 Wholesale Plant Nursery and Yoga Studio at William Flick Lane Ewingsdale  
          Plans of proposed development 1.34MB Annexure 5(a)
          Consent Conditions 262KB Annexure 5(b)
          CONFIDENTIAL Submissions Annexure 5(c)
    14 COMMITTEE REPORTS  
      14.1 Report of the Strategic Planning Committee Meeting held on Thursday 7 May 2009  
      14.2 Report of the Strategic Planning Committee Meeting held on Thursday 28 May 2009 For noting only  
      14.3 Report of the Markets and Creative Industries Committee Meeting held on Tuesday 5 May 2009  
      14.4 Report of the Markets and Creative Industries Committee Meeting held on Tuesday 2 June 2009  
      14.5 Report of the Planning Review Committee Meeting held on Wednesday 20 May 2009  
    15 CONFIDENTIAL REPORTS  
      15.1 CONFIDENTIAL Tender Assessment - Mullumbimby ‘Petria Thomas’ Memorial Swimming Pool, Amenities Block – Tender 2009-00008  
          CONFIDENTIAL Tender Assessment Report BSC2009-00008 Annexure 30
      15.2 CONFIDENTIAL Tender Assessment – Supply and Delivery 24T GVM Tandem Drive Tipping Truck 2009-00012/4024  
          CONFIDENTIAL Quote Comparison Annexure 23
    16 COUNCILLORS’ QUESTIONS WITHOUT NOTICE, continued if required  
    17 LATE REPORT  
      17.1 Community Infrastructure Program Funding Agreement – Byron Regional  
          Draft Funding Agreement 3.12MB Annexure 34(a)
          Letter of Offer - Better Regions Program Funding 426KB Annexure 34(b)
          GM's Model of Project Control/Delivery 227KB Annexure 34(c)
          Byron Regional Sport and Cultural Complex Project Reference Group Constitution 225KB Annexure 34(d)
          NSW Nation Building and Jobs Fund (State Infrastructure Delivery) Act 2009 1.3MB Annexure 34(e)
      17.2 Sub-Licences for Byron Youth Activity Centre  
          Letter to DoL regarding sublicence to Byron Community Campus 198KB Annexure 20(a)
          Letter to DoL regarding sublicence to The Uncle Project 198KB Annexure 20(b)
          Letter to DoL regarding sublicence to Byron Youth Service 199KB Annexure 20(c)
          Approval from DoL for sublicence to Byron Youth Service 406KB Annexure 20(d)
          Approval from DoL for sublicence to Community Campus and Uncle 193KB Annexure 20(e)
          Floor plan sublicence area for Byron Community Campus 199KB Annexure 20(f)
          Floor plan sublicence area for The Uncle Project 202KB Annexure 20(g)
          Floor plan sublicence area for Byron Youth Service 202KB Annexure 20(h)
          Floor plan Council run Activities Centre 224KB Annexure 20(i)
          Letter from Byron Youth Service 267KB Annexure 20(j)
          Letter of support Dept Education and Training 839KB Annexure 20(k)
          Letter of support The Uncle Project 584KB Annexure 20(l)
          Council's program of activities at the Youth Activity Centre 226KB Annexure 20(m)
          Council report Byron Youth Activity Centre 26 February 2009 218KB Annexure 20(n)
      17.3 Beach Access Reinstatement  
      17.4 CONFIDENTIAL BSC v Vaughan LEC 40344/09 and BSC ats Vaughan LEC 40342/09  
          CONFIDENTIAL Email Annexure 35(a)
          CONFIDENTIAL Email Annexure 35(b)
          CONFIDENTIAL Email Annexure 35(c)
          CONFIDENTIAL Email Annexure 35(d)
          CONFIDENTIAL Email Annexure 35(e)
          CONFIDENTIAL Email Annexure 35(f)
          CONFIDENTIAL Email Annexure 35(g)
          CONFIDENTIAL Email Annexure 35(h)
          CONFIDENTIAL Email Annexure 35(i)
          CONFIDENTIAL Email Annexure 35(j)

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