Council Meeting

Ordinary Meeting

Council Chambers, Station Street, Mullumbimby

Thursday 14 May 2009 10.30am

Agenda 2MB

    Minutes 108KB
    Confirmed 11-Jun-2009

    Business of Ordinary Meeting

    1 APOLOGIES  
    2 REQUESTS FOR LEAVE OF ABSENCE  
    3 DECLARATIONS OF INTEREST – PECUNIARY AND NON-PECUNIARY  
    4 TABLING OF PECUNIARY INTEREST RETURNS (s450A Local Government Act 1993)  
    5 ADOPTION OF MINUTES FROM PREVIOUS MEETINGS  
    6 RESERVATION OF ITEMS FOR DEBATE AND ORDER OF BUSINESS  
    7 MAYORAL MINUTE  
    8 NOTICES OF MOTION  
      8.1 South Golden Beach Surface Drainage  
      8.2 Livestock Health and Pest Authority Rates  
    9 NOTICES OF RESCISSION MOTION  
      9.1 Fire Station Park, Bangalow – Request for Additional Funding  
      9.2 Byron Bay War Memorial Swimming Pool Lease and Management  
          CONFIDENTIAL Council Report from Ordinary Meeting Agenda 9 April 2009 Annexure 11(a)
          Annexures for Council Report from Ordinary Meeting Agenda 9 April 2009 5.47MB Annexure 11(b)
          Correspondence to Department of Lands 9 April 2009 441KB Annexure 11(c)
          Correspondence to Department of Local Government 9 April 2009 202KB Annexure 11(d)
          Correspondence from Department of Local Government 1 May 2009 477KB Annexure 11(e)
          Correspondence from Department of Lands 6 May 2009 220KB Annexure 11(f)
    10 PETITIONS  
      10.1 Holiday Letting in Byron Shire  
    11 DELEGATES’ REPORTS  
    12 COUNCILLORS’ QUESTIONS WITHOUT NOTICE  
    13 REPORTS BY DIVISION  
      13.1 Complaints Investigation and Independent Shire Ombudsman  
      13.2 Management Plan Review 2008-11 for the period January – March 2009  
          Mar 09 Overview of Capital Expenditure – General Fund 546KB Annexure 12(a)
          Mar 09 Overview of Capital Expenditure – Water Fund 275KB Annexure 12(b)
          Mar 09 Overview of Capital Expenditure – Sewer Fund 279KB Annexure 12(c)
          Byron Biodiversity Conservation Strategy Status Report 675KB Annexure 12(d)
          Summary of Expenditures from Special Rate Increases 201KB Annexure 12(e)
          Grants Quarterly Update Jan to Mar 09 193KB Annexure 12(f)
          Community Services Quarterly Update Jan – Mar 09 217KB Annexure 12(g)
      13.3 Council Resolutions Review for the period January to March 2009  
          Summary Report on Council Resolutions – March 09 Quarter 41KB Annexure 13(a)
          Completed Resolutions – January to March 09 475KB Annexure 13(b)
          Outstanding Council Resolutions status as at 31 March 09 864KB Annexure 13(c)
      13.4 2009 National General Assembly of Local Government  
          Registration details 311KB Annexure 10(a)
          Draft program 207KB Annexure 10(b)
      13.5 Section 355 Committee Movements  
      13.6 Project Reference Group Climate Change Risk Assessment and Adaptation Strategy  
          Community Services Quarterly Update Jan – Mar 09 245KB Annexure 9(a)
          CONFIDENTIAL Ecology – Register of community panel Members Annexure 9(b)
          CONFIDENTIAL Community Representatives to be appointed to the Climate Assessment Annexure 9(c)
      13.7 Establishment of Byron Shire Local Growth Management Strategy Project Reference Group  
          Constitution – Byron Shire Local Growth Management Strategy PRG 241KB Annexure 23(a)
          CONFIDENTIAL Human Habitat – Register of community panel Members Annexure 23(b)
          CONFIDENTIAL Community Representatives to be appointed to the Byron Shire Annexure 23(c)
      13.8 Expressions of Interest - Lease 18 Fletcher Street Byron Bay  
      13.9 Exhibition and Lease Extension to Byron Visitor Centre Inc  
          Draft Lease agreement (12 months) with Byron Visitor Centre Inc 687KB Annexure 29(a)
          Proposal from Byron Visitor Centre Inc. for use of shed at bus shelter 204KB Annexure 29(b)
      13.10 Delegations of Functions to Mayor and Discretionary s356 Donations  
          Delegation to Mayor adopted Res 05-106 on 22/03/05 371KB Annexure 30
      13.11 Goods and Services Tax Certificate  
          Goods and Services Tax Certificate 196KB Annexure 1
      13.12 Budget Review - 1 January to 31 March 2009  
          Budget Variations for the Water Fund and Sewer Fund 187KB Annexure 14(a)
          Budget Variations for General Fund 192KB Annexure 14(b)
          Request for financial assistance from the Country Womens Association of NSW 205KB Annexure 14(c)
          Request for financial assistance from the Byron Youth Service 464KB Annexure 14(d)
          Request for financial assistance from Frankie Lee for an Indigenous Evening Discussion 436KB Annexure 14(e)
          Request for financial assistance from Byron Bay Breast Cancer Support Group 795KB Annexure 14(f)
      13.13 Fees and Charges - Adjustment to the Proposed 2009-10 Fees and Charges Schedule – Ocean Shores Community Centre  
          Request from the Centre 355 Committee 194KB Annexure 28(a)
          Copy of relevant proposed Fees and Charges 2009-10 395KB Annexure 28(b)
          Copy of relevant proposed Fees and Charges 2009–10 amended 212KB Annexure 28(c)
      13.14 Proposed Closure and Acquisition – Part Old Pacific Highway, Brunswick Heads  
          Letter from Department of Lands 1.45MB Annexure 21
      13.15 Proposed Closure and Acquisition – Part Riverside Crescent, Brunswick Heads  
          Letter from Department of Lands 1.45MB Annexure 21
      13.16 Proposed Closure and Acquisition – Part Fingal Street, Brunswick Heads  
          Letter from Department of Lands 1.45MB Annexure 21
      13.17 Proposed Closure and Acquisition – Part Brunswick Terrace, Brunswick Heads  
          Letter from Department of Lands 1.45MB Annexure 21
      13.18 Proposed Closure – Part Bay Street, Byron Bay  
      13.19 Adoption of the Landscape Analysis and Renovation Plan Byron CBD  
          Summary of Submissions received following public exhibition 193KB Annexure 17(a)
          The Landscape Analysis and Renovation Plan Byron CBD 7.81MB Annexure 17(b)
      13.20 Water and Sewerage Performance Reports for 2006/2007  
          DWE TBL Water Supply Performance Report 2006/2007 657KB Annexure 25(a)
          DWE TBL Sewerage Performance Report 2006/2007 445KB Annexure 25(b)
      13.21 Membership of AWA and Water Directorate  
          Water Directorate 07/08 Annual Review 1.57MB Annexure 24
      13.22 Byron Bay Golf Club Recycled Water Agreement  
          Letter from Byron Bay Golf Club 232KB Annexure 22
      13.23 Outcome of Meeting with West Byron Land Release Area Proponents and NSW Department of Planning  
          Agenda of Meeting held with Council, Dept of Planning and West Byron Land Owners on 32KB Annexure 6
      13.24 Draft Centres Policy (Planning for Retail and Commercial Development) - Submission  
          Draft Centres Policy 2.78MB Annexure 15
      13.25 Submission Relating to Re-prioritisation of Standard Template LEPs by Department of Planning  
          Correspondence from Dept of Planning relating to Reprioritisation and Survey 255KB Annexure 16
      13.26 DCP Part J and Draft Shire-wide LEP  
          Draft Compulsory Standard LEP Coastal Zone clause 197KB Annexure 2(a)
          Draft Local provision for coastal hazard areas from the draft Shire-wide LEP 229KB Annexure 2(b)
          Table that considers the local coastal hazard provisions in draft Shire-wide LEP 457KB Annexure 2(c)
          DCP 2002 Part J 1.92MB Annexure 2(d)
          Map overlay of DCP 2002 Part J and draft Shire-wide LEP Hazard Areas 1.91MB Annexure 2(e)
          Map overlay of 7(f1) and 7(f2) coastal zones from Byron LEP 1988 and draft Shire-wide LEP Hazard Areas for urban coastal areas 785KB Annexure 2(f)
          Byron LEP 1988 Amendment No 66 Map 274KB Annexure 2(g)
          Map overlay of draft Shire-wide LEP zones and Byron LEP 1988 zones for urban coastal areas 2.65MB Annexure 2(h)
          Dept of Planning Circular No PS09-011 265KB Annexure 2(i)
          Table of translation of DCP 2002 Part J “Prescriptive Measures” into draft Shire-wide LEP 238KB Annexure 2(j)
      13.27 Grants Received under NSW Environmental Trust Urban Sustainability Program  
      13.28 PLANNING – Report of SEPP No.1 Development Standard Variations  
          Register of SEPP 1 – Development Standard Variations – 1-27 April 2009 quarter 201KB Annexure 20
      13.29 PLANNING – 10.2008.583.1 Subdivision (Boundary Adjustment), Increase Student Numbers And Carpark Construction at 214-216 Balraith Lane Ewingsdale  
          Plans proposed boundary adjustment dated August 2007 and layout dated May 2007 prepared by Ardill Payne & Partners 449KB Annexure 4(a)
          Existing DP Map – Plan of Lot 6 and 7 226KB Annexure 4(b)
          Consent conditions 478KB Annexure 4(c)
      13.30 PLANNING – 10.2008.73.1 Three Lot Strata Subdivision and Dwellings, 8 Park Street, New Brighton  
          Plans prepared by PPDC dated May 2008 1.28MB Annexure 3(a)
          CONFIDENTIAL Submissions from 1st exhibition period Annexure 3(b)
          CONFIDENTIAL Submission from 2nd exhibition period Annexure 3(c)
          Consent Conditions 333KB Annexure 3(d)
      13.31 PLANNING – 10.2007.727.1 - Rehabilitation Facility (The Buttery) 69 Dudgeons Lane Bangalow  
          Plans 787KB Annexure 5(a)
          CONFIDENTIAL Submissions Annexure 5(b)
          Consent Conditons 659KB Annexure 5(c)
      13.32 PLANNING – 10.2008.241.1 - Medium Density Development at 113-115 Broken Head Road Suffolk Park  
          Plans 1.46MB Annexure 7(a)
          CONFIDENTIAL Submissions Annexure 7(b)
          Conditions of Consent 371KB Annexure 7(c)
      13.33 PLANNING – 10.2008.646.1 Continued Use of Existing Wind Turbine Myocum Road Myocum  
          Photo 908KB Annexure 8(a)
          Consent Conditions 203KB Annexure 8(b)
      13.34 PLANNING – 10.2009.48.1 Alterations/Additions Buddha Bar Milton Street Byron Bay  
          Buddha Bar Floor Plan and Brewery Floor Plan 875KB Annexure 19(a)
          Consent Conditions 238KB Annexure 19(b)
      13.35 PLANNING – Supplementary Report 10.2008.633.1 – Medium Density Development , 57-61 Shirley Street, Byron Bay  
          Copy of Original Report to Council 771KB Annexure 27(a)
          Copy of additional information letter 445KB Annexure 27(b)
          Copy of Amended Site, Streetscape and Landscape Plan 1.41MB Annexure 27(c)
          Consent Conditions 290KB Annexure 27(d)
    14 COMMITTEE REPORT  
      14.1 Report of the Communications Committee Meeting held on Thursday, 2 April 2009  
    15 CONFIDENTIAL REPORTS  
      15.1 CONFIDENTIAL Internal Audit Committee - Appointment of External Members  
          CONFIDENTIAL Expression of Interest Annexure 26(a)
          CONFIDENTIAL Expression of Interest Annexure 26(b)
          CONFIDENTIAL Expression of Interest Annexure 26(c)
          CONFIDENTIAL Expression of Interest Annexure 26(d)
          CONFIDENTIAL Expression of Interest Annexure 26(e)
          CONFIDENTIAL Review of Applications for Independent Members and Recommendation Annexure 26(f)
      15.2 CONFIDENTIAL Tender Assessment - Helen Street Footbridge  
          CONFIDENTIAL Comparison of Tenders Annexure 18(a)
          CONFIDENTIAL Comparison and Scoring of Tenders Annexure 18(b)
    16 COUNCILLORS’ QUESTIONS WITH NOTICE  
    17 COUNCILLORS’ QUESTIONS WITHOUT NOTICE, continued if required  
    18 LATE REPORT  
      18.1 Update on Department of Lands Matters  
          Plan of Proposed Subdivision... 1.14MB Annexure 31(a)
          Plan of Proposed Subdivision... 660KB Annexure 31(b)
          Draft MOU between Department of Lands and BSC with the amendments 1.01MB Annexure 31(c)

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