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Ordinary Meeting

Thursday 28 June 2012 10.30am
Agenda 4.65 MB
Minutes 178.01 KB
Minutes confirmed: 
9 August 2012
1Apologies
2Requests for Leave of Absence
3Declarations of Interest - Pecuniary and Non-pecuniary
4Tabling of Pecuniary Interest Returns
5Adoptions of Minutes from Previous Meetings
6Reservations of Items for Debate and Order of Business
7Mayoral Minute
8Notices of Motion
8.1 Upgrading access road to Mullumbimby Community Gardens
Annexure 24 Letter from Mullumbimby Community Garden Inc
8.2 Exercise equipment at South Golden Beach
8.3 Bundjalung of Byron Bay – Arakwal People participation at beginning of new term of Council
8.4 Suffolk Park Caravan Park Plan of Management Exhibition
Annexure 50(a) CONFIDENTIAL Legal advice dated 4 September 2009
Annexure 50(b) CONFIDENTIAL Legal advice dated 28 September 2010
Annexure 50(c) CONFIDENTIAL Legal advice dated 16 April 2012
8.5 Roadworks in protected areas
8.6 Opposition to Shooting in Protected Areas
Annexure 39(a)
Announcement – Premiers Media Release 560.41 KB
Annexure 39(b)
World Heritage information 1.96 MB
8.7 Byron Regional Sport and Culture Complex review
Annexure 38(a)
Letter from Byron Catchment Community, Sporting & Recreation Working Group 511.34 KB
Annexure 38(b)
Community Information Leaflet dated 17/5/10 755.42 KB
8.8 Participation in trial of Community Disaster Resilience Scorecard
Annexure 41(a)
Letter from the Attorney-General’s Department and Introduction from Torrens Resilience Institute 360.68 KB
Annexure 41(b)
Information from the Torrens Resilience Institute 870.6 KB
8.9 Use of Mayor's Discretionary Allowance
8.10 Byron Shire Council relationship with Rural Fire Service
8.11 Surf Safety
8.12 Coal Seam Gas 2
Annexure 43(a)
Exploration Licence PEL445 409.59 KB
Annexure 43(b)
Application PSPAPP 55 225.72 KB
Annexure 43(c)
Map of Mullumbimby district 302.26 KB
8.13 Model Litigant Policy
Annexure 51
Model Litigant Policy for Civil Litigation for NSW Government agencies 212.22 KB
9Petitions
10Submissions and Grants
11Delegates' Reports
11.1 Traffic - The Psychology of Transport Behaviour
11.2 CBD Conference
12Reports by Division
12.1 Crown Caravan Parks administered by Byron Shire Holiday Parks in 2006 – Further Report
Annexure 28(a)
Draft report from IAB dated May 2005 669.39 KB
Annexure 28(b)
BSC submission to draft IAB report dated 15 August 2005 231.14 KB
Annexure 28(c)
Letter from the Minister dated 18/07/06 advising of dismissal 436.02 KB
Annexure 28(d)
Media Statement from Minister's Tony Kelly MLC office dated 27/07/06 217.5 KB
Annexure 28(e)
BSC Media Statement dated 28/07/06 195.57 KB
Annexure 28(f)
Press cutting, Byron Shire Echo dated 1/8/06 315.73 KB
Annexure 28(g)
Northern Star Article dated 9/08/06 – Cr Tom Tabart 477.22 KB
Annexure 28(h)
Mayor's letter of 1/08/06 to the Minister 227.37 KB
Annexure 28(i)
Report: Reserve Trust Meeting 15/08/06 222.04 KB
12.2 Wilsons Creek Road Landslip Update
Annexure 40
Location map of Wilsons Creek Road landslip 51.25 KB
12.3 Byron Regional Sport and Cultural Complex - Budget Review
Annexure 32(a)
BRSCC Financial Review and Project Cost Report 28.18 KB
Annexure 32(b)
BRSCC Financial Report 7 June 2012 24.42 KB
Annexure 32(c)
Better Regions Project Completion Report 132.96 KB
Annexure 32(d)
RLCIP Practical Project Completion Certification 98.42 KB
Annexure 32(e)
RLCIP Practical Project Completion Certification 73.55 KB
12.4 Settlement Road - Department of Primary Industry proposal to transfer to Council
Annexure 31(a)
Letter from The Hon. Andrew Stoner MP Minister for Trade and Investment and Minister for Regional Development and Services 131.24 KB
Annexure 31(b)
Letter to The Hon. Andrew Stoner MP Minister for Trade and Investment and Minister for Regional Development and Services 846.96 KB
12.5 Kite Surfing Ban on Main Beach and within 500m of Protected Reserves
Annexure 2
Letter from Cape Byron Trust 95.94 KB
12.6 Byron Bay Traffic and Parking Management PRG meeting 12 June 2012
Annexure 11(a)
Unconfirmed Report Byron Bay Traffic and Parking Management PRG meeting 12 June 2012 225.48 KB
Annexure 11(b)
Agenda Byron Bay Traffic and Planning Management PRG meeting 12 June 2012 205.29 KB
12.7 Essential Energy - Proposed Works in Byron Bay
Annexure 47(a)
Section 45 Notification from Essential Energy dated 30 April 2012 589.21 KB
Annexure 47(b)
Draft Drawing Number 1 Proposed Works, Lawson Street, Byron Bay 368.57 KB
Annexure 47(c)
Draft Drawing Number 2 Proposed Works, Lawson Street, Byron Bay 350.78 KB
12.8 Making of the Rate 2012/2013
12.9 Draft Investment Policy
Annexure 16(a)
Division of Local Government Investment Policy Guidelines 738.68 KB
Annexure 16(b)
Division of Local Government Circular 11-01 Revised Ministerial Investment Order 598.48 KB
Annexure 16(c)
Current Policy 2.5 Investment Policy adopted April 2009 401.96 KB
Annexure 16(d)
Proposed Draft Investment Policy 525.74 KB
12.10 South Golden Beach Community Centre - Owners Consent to Lodge Development Application
Annexure 42
Development Application 1.98 MB
12.11 Commercial Activities on Coastal and Riparian Crown Reserves - Sub-licences
Annexure 30 CONFIDENTIAL Sub-licence agreement
12.12 Investments – May 2012
Annexure 17(a)
Investment Valuations and Graphs May 2012 213.15 KB
Annexure 17(b)
Denison April 2012 Report 838 KB
Annexure 17(c)
Denison May 2012 Report 798.76 KB
12.13 Endorsement of the Community Strategic Plan and adoption of the Resourcing Strategy, 2012/2016 Delivery Program (including Operational Plan), Statement of Revenue Policy, 2012/2013 Budget and 2012/2013 Fees and Charges
Annexure 1(a)
2012/2016 Delivery Program includes 2012/2013 Operation Plan 1.65 MB
Annexure 1(b)
2012/2013 Statement of Revenue Policy includes Budget and Fees and Charges 2.44 MB
Annexure 1(c)
Appendix – Summary of Draft Fees and Charges increases above CPI 2012-2013 placed on public exhibition 82.96 KB
Annexure 1(d)
Request for funding from Steer Project – Youth Safety Transport 301.15 KB
12.14 Co-location of telecommunications facilities in Suffolk Park by Telstra Corporation Limited
Annexure 27(a)
Letter of response from Telstra 239.25 KB
Annexure 27(b)
Letter from Department of Broadband, Communications and the Digital Economy 609.56 KB
Annexure 27(c)
Email/letter from Aurecon Australia 270.12 KB
12.15 PLANNING – S96 10.2010.558.3 Amend the design of approved residence and shop at Roses Road Federal
Annexure 20(a)
Proposed Plans 914.04 KB
Annexure 20(b)
S96 modified consent 80.96 KB
12.16 PLANNING – DA 10.2012.15.1 Restaurant at Roses Road Federal
Annexure 19(a)
Plans of proposal 1.37 MB
Annexure 19(b)
Refusal 39.73 KB
Annexure 19(c)
EHO report 958.65 KB
Annexure 19(d)
Approved Plans New Park at Federal Village 411.97 KB
12.17 PLANNING – DA 10.2012.16.1 Tourist facility guesthouse (5 bedrooms) at Roses Road Federal
Annexure 19((c))
EHO Report 958.65 KB
Annexure 21(a)
Plans of proposal 1.16 MB
Annexure 21(b)
Refusal 39.73 KB
12.18 PLANNING – DA 10.2011.413.1 subdivision 42 lots at 59 Lismore Road Bangalow
Annexure 36(a)
Proposed subdivision plan 358.66 KB
Annexure 36(b)
Conditions of consent 213.22 KB
12.19 PLANNING – Section 96AB Review 10.2009.427.3 Farm storage shed and retaining wall at 31 Pinegroves Road Myocum
Annexure 33(a)
Proposed Plan 169.53 KB
Annexure 33(b)
Approved Plan DA 10.2009.427.1 305.32 KB
12.20 PLANNING – DA 10.2012.179.1 Alterations to Existing “Byron Beach Café” at Lawson and Bay Street Byron Bay
Annexure 37(a)
Plans proposed alterations to Byron Beach Cafe 567.19 KB
Annexure 37(b)
Conditions of consent 94.05 KB
12.21 PLANNING – DA 10.2011.44.1 Change of use from Tourist Facility to Recreational Establishment 73-95 Old Bangalow Road Byron Bay
Annexure 18(a)
Plans of proposal 1.75 MB
Annexure 18(b)
Refusal 41.06 KB
12.22 PLANNING – S96 10.2007.406.3 resolution 12-276 additional information 2-10 Bangalow Road and 12 Browning Street Byron Bay
Annexure 5(a)
Report 13-11 Ordinary meeting 12/4/12 1.67 MB
Annexure 5(b)
Draft Conditions of consent 1.01 MB
12.23 PLANNING – Section 82A Review 10.2010.644.1 Demolition of existing dwelling and construct new dwelling at 12 Palm Valley Drive Byron Bay
Annexure 6(a)
Section 82A Review proposed Plans 446 KB
Annexure 6(b)
Refusal 40.66 KB
Annexure 6(c)
SEPP 1 Objection 270.8 KB
Annexure 6(d)
Original development application plans 2.33 MB
12.24 PLANNING – State Environmental Planning Policy No 1 – Variations
12.25 PLANNING – DA 10.2011.417.1 – Alterations and additions to existing dwelling at 79 Paterson Street Byron Bay
Annexure 7(a)
Reasons for refusal 38.51 KB
Annexure 7(b)
Plans 438.39 KB
12.26 PLANNING – DA 10.2012.45.1 Rural residential subdivision (41) lots at 142 McGettigans Lane Ewingsdale
Annexure 22(a)
Plans of subdivision 220.19 KB
Annexure 22(b)
Consent conditions 228.87 KB
Annexure 22(c)
Landscape 263.21 KB
12.27 Legal Services Contract 2013-2017
12.28 BSC ats Radburn LEC 30182/2012
Annexure 14(a)
Court Orders 190.65 KB
Annexure 14(b) CONFIDENTIAL Legal Advice Marsdens Law Group dated 14/6/12
12.29 PLANNING - BSC ats Abramovich LEC 10034/2012
Annexure 15
Judgment BSC ats Abramovich 429.6 KB
12.30 PLANNING - BSC ats Stebbing LEC 11144/2011
Annexure 13
Judgment BSC ats Stebbing LEC 11144/2011 delivered 22/5/12 1.13 MB
12.31 General Manager Arrangements
Annexure 44(a)
General Manager Position Description with tracked updates 236.57 KB
Annexure 44(b) CONFIDENTIAL Legal Advice HWL Ebsworth dated 19/6/12
Annexure 44(c)
Extracts of ss 334 – 336, 338 and 348 – 350 Local Government Act 1993 211.57 KB
12.32 2006 Byron Shire Community Profile
Annexure 9
Draft 2006 Community Profile 1.63 MB
12.33 Attach Council seal to Family and Community Services funding agreement 2012/13
Annexure 48
Community Services, Department of Family and Community Services NSW Service Agreement 519.27 KB
12.34 Review of Byron Bay Water Storage Capacity
Annexure 26
Concept Design Coopers Shoot 1.12 MB
12.35 Draft Waste Management Strategy: 2012 – 2015
Annexure 25
Draft Waste Management Strategy: 2012–2015 598.06 KB
12.36 Myocum Landfill Charges
12.37 Myocum Waste and Recycling Facility – Review of Operating Hours
13Committee Reports
13.1 Internal Audit Advisory Committee Minutes of 31 May 2012
Annexure 10(a)
Minutes of the Internal Audit Advisory Committee meeting held 31 May 2012 217.6 KB
Annexure 10(b)
Agenda and Annexures of the Internal Audit Advisory Committee 31 May 2012 2.68 MB
Annexure 10(c) CONFIDENTIAL Cr Tabart’s email dated 28 May 2012
13.2 Minutes Transport Advisory Committee Meeting 28 May 2012
Annexure 8(a)
Transport Advisory Committee Minutes 28/5/12 17.33 KB
Annexure 8(b)
Transport Advisory Committee Agenda 28/5/12 136.79 KB
13.3 Report of the Local Traffic Committee Meeting held on 5 June 2012
Annexure 23(a)
Copy of RMS Speed Zone Review, Mafeking Road 1.67 MB
Annexure 23(b)
Design plan 2086 Federal Village traffic plan 478.86 KB
13.4 Biodiversity and Sustainability Advisory Committee Meeting Minutes 1 June 2012
Annexure 34(a)
Biodiversity and Sustainability Advisory Committee meeting minutes 1 June 2012 240.44 KB
Annexure 34(b)
Biodiversity and Sustainability Advisory Committee meeting agenda and annexures 2.31 MB
13.5 Report of the Water, Waste and Sewer Advisory Committee 10 May 2012
Annexure 3(a)
Minutes WW&S Advisory Committee 10 May 2012 255.73 KB
Annexure 3(b)
Agenda WW&S Advisory Committee 10 May 2012 577.5 KB
13.6 Report of the Water, Waste and Sewer Advisory Committee Extraordinary Meeting 18 May 2012
Annexure 4
Minutes WW&S Advisory Committee 18 May 2012 261.34 KB
14Councillors' Questions with Notice
15Confidential Reports
15.1 CONFIDENTIAL Submission Assessment (BRSCC) Multi Purpose Facility Management
Annexure 49(a) CONFIDENTIAL PCYC Expression of Interest from Byron Shire Council
Annexure 49(b) CONFIDENTIAL Submission Evaluation Workbook
Annexure 49(c) CONFIDENTIAL Summary of BRSCC Multi Purpose Facility Costs
Annexure 49(d) CONFIDENTIAL PCYC letter re current status of EOI
15.2 CONFIDENTIAL Tender Assessment – Environmental Impact Statement and Preliminary Landfill Environmental Plan Myocum Quarry Landfill 2012-0008
Annexure 29 CONFIDENTIAL Assessment Panel Recommendation Report
15.3 CONFIDENTIAL Tender Evaluation 2012-0014 Supply of Switchboards - Water Reservoirs
Annexure 35 CONFIDENTIAL Tender Evaluation Report
15.4 CONFIDENTIAL Tender Evaluation 2011-0052 Plant and Equipment for Myocum Landfill Operations
Annexure 45 CONFIDENTIAL Tender Evaluation Matrix
15.5 CONFIDENTIAL Tender Evaluation 2012-0004 Grounds Maintenance Tender – Water and Sewer Operational Grounds
Annexure 46 CONFIDENTIAL Tender Evaluation Report
16Late Report
16.1 PLANNING - BSC ats Hultgren LEC 10342/2012
Annexure 12(a)
Map – Identification of Relevant sites 333.99 KB
Annexure 12(b)
Map – Summary of approval conditions 369.96 KB
Annexure 12(c) CONFIDENTIAL Brief for Legal Advice
Annexure 12(d) CONFIDENTIAL Legal Advice
Annexure 12(e) CONFIDENTIAL Council’s Statement of Facts and Contentions dated 22/05/12
Annexure 12(f)
Applicants Statement of Facts and Conditions dated 4/5/12 342.54 KB
Annexure 12(g)
Applicants Revised Statement of Facts and Conditions dated 20/6/12 402.34 KB
Annexure 12(h)
Summary of relevant DA conditions and suggested changes 569.37 KB