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Ordinary Meeting

Thursday 9 February 2012 10.30am
Agenda 1.35 MB
Minutes 86.04 KB
Minutes confirmed: 
1 March 2012
1Apologies
2Requests for Leave of Absence
3Declarations of Interest - Pecuniary and Non-pecuniary
4Tabling of Pecuniary Interest Returns
5Adoptions of Minutes from Previous Meetings
6Reservations of Items for Debate and Order of Business
7Mayoral Minute
8Notices of Motion
8.1 Exercise Equipment
8.2 College of Marine Studies
Annexure 42(a)
Correspondence to Minister for Primary Industries and Small Business 526.99 KB
Annexure 42(b)
Correspondence to Minister for Local Government 526.35 KB
8.3 Mullumbimby Civic Centre Precinct Safety Stakeholder Meeting
8.4 CBD & Town Centre Design and Development Conference
8.5 Review of Rates for bed and breakfast establishments
Annexure 40
Email from Mark Arnold dated 5 September 2011 218.1 KB
8.6 Review of charges for community markets and holiday park cabins
Annexure 39(a)
Byron Bay Community Association letter to BSC re market charges- dated 3 October 2011 and BSC 2010 and 2011 fees described 200.51 KB
Annexure 39(b)
BSC response to BBCA dated 31 October 2011 200.51 KB
Annexure 39(c)
BBCC email response to BSC dated 15 December 2011 200.27 KB
Annexure 39(d)
Temporary Market Licence 2010/11 - Fees and Charges page 23 303.99 KB
Annexure 39(e)
Temporary Market Licence 2011/12 - Fees and Charges page 25 433.45 KB
Annexure 39(f)
First Sun Holiday Park Pricing 2010/11 - Fees and Charges page 25 413.31 KB
Annexure 39(g)
First Sun Holiday Park Pricing 2011/12 - Fees and Charges page 27 427.18 KB
Annexure 39(h)
Suffolk Park Holiday Park Pricing 2010/11 - Fees and Charges page 26 359.79 KB
Annexure 39(i)
Suffolk Park Holiday Park Pricing 2011/12 - Fees and Charges page 26 387.06 KB
9Petitions
10Submissions and Grants
11Delegates' Reports
12Reports by Division
12.1 Management Plan Review 2011-2014 for the period October to December 2011
Annexure 3(a)
December 11 Review of Principal Activities 1 to 22 2.42 MB
Annexure 3(b)
December 11 Overview of Capital Expenditure – General Fund 254.97 KB
Annexure 3(c)
December 11 Overview of Capital Expenditure – Water Fund 200.26 KB
Annexure 3(d)
December 11 Overview of Capital Expenditure – Sewer Fund 203.52 KB
Annexure 3(e)
Status Report – Grants Register 390.08 KB
Annexure 3(f)
Status Report Project Reference Groups 261.81 KB
12.2 Loss of Crown Caravan Parks administered by Byron Shire Holiday Parks Reserve Trust in 2006
Annexure 38(a)
Report commissioned by the then Department of Lands titled “A Management Review of Crown Caravan Parks Administered by Byron Shire Holiday Parks Reserve Trust” 1.75 MB
Annexure 38(b)
Report Byron Shire Reserve Trust Committee Meeting 26.95 KB
12.3 Constitutional Recognition of Local Government
Annexure 28
Letter from Local Government Association of NSW 306.89 KB
12.4 Report of Belongil Creek Floodplain Risk Management Committee meeting held on 13 December 2011
Annexure 10(a)
Unconfirmed Report BCFRMC meeting 13 December 2011 196.09 KB
Annexure 10(b)
Agenda BCFRMC meeting 13 December 2011 264.28 KB
Annexure 10(c)
BCFRMC meeting 13 December 2011 Annexures Part 1 1.6 MB
Annexure 10(d)
BCFRMC meeting 13 December 2011 Annexures Part 2 3.58 MB
Annexure 10(e)
BCFRMC meeting 13 December 2011 Annexures Part 3 4.9 MB
Annexure 10(f)
BCFRMC meeting 13 December 2011 Annexures Part 4 5.89 MB
Annexure 10(g)
Updated Discussion Paper 5 Response Modification 1.6 MB
Annexure 10(h)
Updated Discussion paper 6 Property Modification 3.32 MB
Annexure 10(i)
Updated Discussion paper 7 Climate Change (part A) 2.45 MB
Annexure 10(j)
Updated Discussion paper 7 Climate Change (part B) 2.48 MB
Annexure 10(k)
BCFRMC Constitution 649.24 KB
12.5 Report of North Byron Coastal Creeks Floodplain Risk Management Committee meeting held on 13 December 2011
Annexure 11(a)
Unconfirmed Report NBCCFRMC meeting 13 December 2011 200.21 KB
Annexure 11(b)
Agenda and annexures NBCCFRMC meeting 13 December 2011 1.73 MB
Annexure 11(c)
North Byron Coastal Creeks Flood Study FINAL Model Calibration 5.33 MB
Annexure 11(d)
NBCCFRMC Constitution 247.91 KB
12.6 Public Submissions on Draft Policy for Wet Weather Sporting Ground Closures
Annexure 2(a) CONFIDENTIAL Submission
Annexure 2(b)
Draft Wet Weather Sporting Grounds Closure Policy – Version 2 1.42 MB
12.7 Naming of Fields at Bangalow and Byron Regional Sport and Cultural Complex
Annexure 15(a) CONFIDENTIAL Submission
Annexure 15(b) CONFIDENTIAL Email from Bangalow Sports Association
12.8 Status Report on Fleet Management Action Plan
Annexure 27
Fleet Management Action Plan – Revision 1 306.72 KB
12.9 Local Government Elections September 2012 Key Dates – Constitutional Referendum or Council Poll
Annexure 14(a)
Letter from Electoral Commission NSW enclosing Service Level Document 1.23 MB
Annexure 14(b)
Division of Local Government Circular No. 11-30 Constitutional Referendums 444.42 KB
12.10 Draft Guidelines - Section 355 Management Committees
Annexure 25
Draft Section 355 Committee Guidelines 4.43 MB
12.11 Heritage House Bangalow Section 355 Committee – Amended fees and charges
12.12 Water, Waste and Sewer Advisory Committee membership
Annexure 13(a) CONFIDENTIAL Nominations received for the Water, Waste and Sewer Advisory Committee
Annexure 13(b) CONFIDENTIAL Nominations received for the Water, Waste and Sewer Advisory Committee
Annexure 13(c) CONFIDENTIAL Nominations received for the Water, Waste and Sewer Advisory Committee
12.13 PLANNING - Public submission on the exhibition of the Draft Air Space Policy
Annexure 31(a)
Draft Air Space Policy 344.6 KB
Annexure 31(b) CONFIDENTIAL Marsden advice on Draft Policy
Annexure 31(c) CONFIDENTIAL Marsden advice on Draft Policy
12.14 Request for reduction in fees - Byron Artisan Market
Annexure 34(a)
Letter from BBCA dated 3 October 2011 815.42 KB
Annexure 34(b)
Letter to BBCA dated 31 October 2011 200.52 KB
Annexure 34(c)
Email from BBCA dated 15 December 2011 774.78 KB
Annexure 34(d)
Letter to BBCA dated 17 January 2011 195.25 KB
12.15 2011-2012 Financial Assistance Grant
Annexure 20(a)
Details of 2011-2012 Financial Assistance Grant Calculations 1.65 MB
Annexure 20(b)
Details of 2011-2012 Financial Assistance Grant Entitlement 384.15 KB
Annexure 20(c)
Copy of Council submission to the 2012/2013 Financial Assistance Grant 670.55 KB
12.16 Council Holiday Parks Financial Performance 2010/2011
Annexure 17
Byron Shire Council Holiday Parks Financial Performance 2010/2011 198.58 KB
12.17 Investments –November and December 2011
Annexure 21(a)
Investment Valuations and Graphs November 2011 393.33 KB
Annexure 21(b)
Investment Valuations and Graphs December 2011 213.33 KB
Annexure 21(c)
Denison Investment Report November 2011 801.54 KB
12.18 Budget Review - 1 October to 31 December 2011
Annexure 5(a)
Budget Variations for the General, Water and Sewer Funds 934.4 KB
Annexure 5(b)
Itemised Listing of Budget Variations for the General, Water and Sewerage Funds 430.76 KB
Annexure 5(c)
New Integrated Planning and Reporting framework (IP&R) required Quarterly Budget Review Statement (QBRS) components 933.06 KB
12.19 Council Resolutions Review for the period October to December 2011
Annexure 4(a)
Summary Report on Council Resolutions – December 2011 Quarter 749.15 KB
Annexure 4(b)
Completed Resolutions – October to December 2011 705.98 KB
Annexure 4(c)
Outstanding Council Resolutions status as at 31 December 2011 1.59 MB
12.20 Removal of Rotunda in Mullumbimby Reserve
Annexure 19 CONFIDENTIAL Customer Requests regarding the removal of the rotunda
12.21 Byron Shire Greenhouse Emission and Energy Consumption Status Report - 2010/11 Period
Annexure 26
Byron Shire Corporate Greenhouse Emission and Energy Consumption Status Report 2010/11 858.81 KB
12.22 Evaluation of Trial Beach Scraping Episode, New Brighton Beach
Annexure 36(a)
The Effects of Beach Scraping on the Infauna of New Brighton Beach, Northern NSW 1.52 MB
Annexure 36(b)
New Brighton Beach Scraping Trial: Analysis of Dune and Beach Profile Data 1.83 MB
12.23 PLANNING - Report on Expenditure of S94 funds Broken Head Hall at 356 Broken Head Road, Broken Head
Annexure 7(a)
Letter from Broken Head Hall Committee 261.76 KB
Annexure 7(b) CONFIDENTIAL Brief for legal advice
Annexure 7(c) CONFIDENTIAL Marsdens Legal advice
12.24 PLANNING - 10.2011.377.1 - Subdivision to create 11 lots and balance lot
Annexure 30(a)
Overall Layout Plan 93.9 KB
Annexure 30(b)
Consent Conditions 754.19 KB
12.25 PLANNING - 10.2011.319.1 - Subdivision to create four residential lots and one residual lot
Annexure 29(a)
Site Plan 543.85 KB
Annexure 29(b)
Conditions of Consent 711.2 KB
12.26 PLANNING – 10.2011.359.1 - Consent Conditions 1 Mullumbimby Road, Myocum
Annexure 9(a)
Conditions of consent 408.45 KB
Annexure 9(b)
Plan of Proposed Subdivision 254.38 KB
Annexure 9(c)
Plan 2 HCV Area 404.19 KB
12.27 PLANNING - 10.2011.191.1 s82A Review - Use of part of the tourist premises for up to 14 functions annually - Limited to a maximum of 70 guests per function - 6/137 Beach Road, Broken Head
Annexure 24(a)
Cover Letter from Rob Doolan to S82A form 241.67 KB
Annexure 24(b)
Supplementary Report addressing late information 593.06 KB
12.28 PLANNING – DA 10.2010.576.1 Beaches of Byron Caravan Park at 5-37 Broken Head Road, Byron Bay
Annexure 8(a)
Proposed Site Plan 1.78 MB
Annexure 8(b)
Existing Local Government Act approval Site Plan 557.34 KB
Annexure 8(c)
Letter from landowner’s legal representative 234.81 KB
Annexure 8(d)
Reason for refusal 229.04 KB
12.29 PLANNING - Legal Status Report as at 23 January 2012
12.30 PLANNING - BSC ats Bowen LEC 41265/2012
Annexure 23(a)
Class 4 Application 738.42 KB
Annexure 23(b)
Development Application Evaluation Report 10.2011.42.1 275.75 KB
Annexure 23(c)
S82A Review Report 10.2011.42.1 699.72 KB
12.31 Request to join the steering committee for a proposed Byron Shire Local Tourism Organisation
Annexure 32(a)
A Local Tourism Organisation for Byron – Presentation by Dr Meredith Wray 489.34 KB
Annexure 32(b)
Summary of Byron Local Tourism Organisation Workshop – Dr Meredith Wray 299.41 KB
12.32 Youth Council Appointments 2012
Annexure 37 CONFIDENTIAL Proposed Youth Council Appointments 2012
12.33 Revised status report on the implementation of the Disability Access and Inclusion Plan 2008-2013
Annexure 33(a)
Implementation Progress Report – Disability Access and Inclusion Plan 2008-2013 (Years 1-3) 414.4 KB
Annexure 33(b)
Implementation Status – Disability Access and Inclusion Plan (DAIP) 2008-2013 1.28 MB
13Committee Reports
13.1 Report of the Tourism Advisory Committee Meeting held on 8 December 2011
Annexure 6(a)
Report of Tourism Advisory Committee meeting 8 December 2011 387.92 KB
Annexure 6(b)
Tourism Advisory Committee Agenda 8 December 2011 1.81 MB
Annexure 6(c) CONFIDENTIAL Annexure 2(a) TAC Agenda 8 December 2011
14Councillors' Questions with Notice
15Confidential Reports
15.1 CONFIDENTIAL Tender Assessment – Management Contract Multi Purpose Facility BRSCC
Annexure 35 CONFIDENTIAL Management of the Byron Regional Sport and Cultural Complex (BRSCC) Multi Purpose Facility Tender No 2011 – 00050
15.2 CONFIDENTIAL Old Byron Bay Beach Resort site, Bayshore Drive, Byron Bay
Annexure 22(a)
Byron Bay Beach Resort Site Map 245.63 KB
Annexure 22(b)
Copy of site plan of development area for Becton tourist facility approved by Dept of Planning 720.1 KB
Annexure 22(c)
Development consent for DA 87/0208 1.02 MB
Annexure 22(d)
Development consent for DA 87/0208 199.61 KB
Annexure 22(e)
Letter to HBL Ebsworth dated 15 December 2010 201.99 KB
Annexure 22(f)
Council’s letter of 26 September 2001 192.93 KB
Annexure 22(g) CONFIDENTIAL Legal correspondence in respect of Byron Bay Beach Resort
Annexure 22(h)
Legal opinion on commencement of consent 1.46 MB
Annexure 22(i)
Legal opinion on commencement of consent 882.17 KB
15.3 CONFIDENTIAL Land Matters - Myocum Landfill
16Late Report
16.1 Request for lifting of Caveat - Byron Bay Community Association - 69 Jonson Street Byron Bay Lot 1 DP524709
Annexure 41(a)
Letter of request from Byron Bay Community Association 239.92 KB
Annexure 41(b)
Letter or request from Dept of Primary Industries 2.48 MB
Annexure 41(c) CONFIDENTIAL Request for legal advice
Annexure 41(d) CONFIDENTIAL Legal advice 1 February 2012
17Late Confidential Report
17.1 CONFIDENTIAL Interim Management of BRSCC Multi Purpose Facility
Annexure 43(a) CONFIDENTIAL Draft Fees and Charges
Annexure 43(b) CONFIDENTIAL Income and Operating Estimates
Annexure 43(c) CONFIDENTIAL BRSCC Multi Purpose Facility Plan