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Ordinary Meeting

Thursday 15 December 2011 10.30am
Agenda 3.16 MB
Minutes 271.83 KB
Minutes confirmed: 
9 February 2012
1Apologies
2Requests for leave of absence
3Declarations of interest - pecuniary and non-pecuniary
4Tabling of pecuniary interest returns
5Adoptions of minutes from previous meetings
6Reservations of items for debate and order of business
7Mayoral minute
8Notices of motion
8.1 Submissions to NSW Government processes
8.2 Australian Coastal Conference 2012
Annexure 43
Registration form Australian Coastal Councils Conference 2012 462.35 KB
8.3 Regeneration boundary issues - Brunswick Heads
Annexure 46(a)
Email from Byron Shire Chemical Free Landcare Group 243.27 KB
Annexure 46(b)
Location map of regeneration sites 350.64 KB
8.4 Byron Bay Library Project Reference Group
8.5 Fletcher Street (Homeless) Cottage lease extension and MOU
8.6 Report on processing event applications
8.7 Advice on Richmond Tweed Regional Library options
8.8 Telstra Mobile Tower In Suffolk Park
Annexure 5
Letters 624.58 KB
9Petitions
10Submissions and Grants
11Delegates' reports
12Reports by division
12.1 Social/Community Advisory Committee – Proposal to Disband
Annexure 4
Social/Community Advisory Committee Constitution 435.1 KB
12.2 Draft Community Strategic Plan and consideration of special rate variation
Annexure 37(a)
DLG Circular 11-29 Guidelines for a Special Rate Variation 2012-2013 260.81 KB
Annexure 37(b)
Draft Long Term Financial Plan 606.04 KB
Annexure 37(c)
Draft Asset Management Plan 5.7 MB
Annexure 37(d)
Draft Workforce Plan 1.43 MB
Annexure 37(e)
Community Consultation report 2.56 MB
12.3 Access Advisory Committee Membership
Annexure 20(a) CONFIDENTIAL Nominations Access Advisory Committee
Annexure 20(b)
Draft Access Advisory Committee Constitution 581.57 KB
12.4 Station Street, Bangalow - Footpath Reconstruction and Tree Removal
Annexure 23
Tree Report from Northern Tree Care 910.03 KB
12.5 Draft Sports Field User Policy
Annexure 29
Ministerial Circular No M1101- Equitable and Affordable Access to Councils’ Sporting and Recreational Fields 454.51 KB
Annexure 29(b)
Halytech Floodlight control and facility monitoring system 207.1 KB
Annexure 29(c)
Exhibited copy Draft Policy 604.51 KB
12.6 Report Roads and Asset Management PRG Meeting 8 November 2011
Annexure 16(a)
Report of RAM PRG 8/11/11 209.82 KB
Annexure 16(b)
Agenda of RAM PRG 8/11/11 268.76 KB
12.7 BRSCC Adoption / Recommendations PRG Meeting 16 November 2011
Annexure 32(a)
Minutes of BRSCC PRG Meeting 16/11/11 383.52 KB
Annexure 32(b)
Agenda BRSCC PRG Meeting 16/11/11 780.9 KB
Annexure 32(c)
Draft Terms of Reference BRSCC s355 Committee 192.58 KB
Annexure 32(d)
Draft Delegations BRSCC s355 Committee 193.03 KB
12.8 Levels of Service
Annexure 37(c)
Draft Asset Management Plan 5.7 MB
12.9 Heritage House Bangalow Section 355 Committee
Annexure 42
Letter from Heritage House Bangalow Section 355 Committee 347.59 KB
12.10 Compliance and Regulatory Services Status Report as at 2 December 2011
Annexure 44 CONFIDENTIAL Legal Advice dated 22 November 2011
12.11 2010-2011 Financial Statements Submission Response
Annexure 38(a)
•Submission to Council’s 2010-2011 Financial Statements from D Costin dated 3/11/2011 307.64 KB
Annexure 38(b)
Response by Council to D Costin submission 3/11/2011 dated 14/11/2011 231.15 KB
Annexure 38(c)
Further correspondence from D Costin dated 15/11/2011 259.49 KB
Annexure 38(d)
Response by Council to D Costin correspondence 15/11/2011 dated 21/11/2011 189.59 KB
Annexure 38(e)
Correspondence from D Costin dated 23/11/11 341.14 KB
Annexure 38(f)
Response by Council to D Costin correspondence 23/11/2011 205.36 KB
Annexure 38(g)
Correspondence from Thomas Noble and Russell 1/12/2011 671.77 KB
12.12 2012 Proposed Compliance Priorities Program
Annexure 14(a)
Proposed 2012 Compliance Priorities Program 200.78 KB
Annexure 14(b)
•DLG Circular to Councils 11-09 – Responsibilities of councils to respond to concerns about dogs in the community 467.53 KB
Annexure 14(c)
Memorandum on street camping 419.93 KB
Annexure 14(d)
Copy of the fire safety letter templates 384.45 KB
Annexure 14(e) CONFIDENTIAL Mail merge address list for fires safety letter
Annexure 14(f)
Ministerial Circular–Swimming Pool Safety Campaign 2011 434.27 KB
Annexure 14(g) Legal advice dated 3 December 2003
12.13 PLANNING – Fragmentation rural lands under the SEPP Rural Lands
Annexure 12(a)
SEPP Rural Lands Planning Policy (2008) 564.85 KB
Annexure 12(b)
Planning Circular - SEPP guidelines 1.05 MB
12.14 PLANNING – Planning Agreement – Upgrade of the Main Arm Causeway
12.15 PLANNING – DA 10.2011.368.1 Two lot subdivision at 335 Federal Drive Federal
Annexure 13(a)
Reasons for Refusal 553.75 KB
Annexure 13(b)
Letter DoPI 398.39 KB
12.16 PLANNING – DA 10.2011.359.1 Two lot subdivision at 1 Mullumbimby Road, Myocum
Annexure 11
Reasons for Refusal 369.8 KB
Annexure 11
Reasons for Refusal 369.8 KB
12.17 PLANNING – DA 10.2011.248.1 Subdivision two (2) lots at 1088 Main Arm Road Upper Main Arm
Annexure 10(a)
Plans of subdivision 895.4 KB
Annexure 10(b)
Conditions of consent 482.24 KB
12.18 Draft Corporate Sustainability Policy
Annexure 18(a)
Draft Corporate Sustainability Policy 239.73 KB
Annexure 18(b)
NSW Government Sustainability Policy 2.2 MB
12.19 Environmental Levy
12.20 PLANNING – Section 94 Plan with regard to council resolution 11-329
Annexure 22(a)
Planning Circular – Review of infrastructure contributions dated 23 Dec 2008 1.27 MB
Annexure 22(b)
Planning Circular – Infrastructure contributions dated 6 Nov 2007 464.65 KB
Annexure 22(c)
DOP – Local Development Contributions Practice Note IPART dated 1.44 MB
12.21 PLANNING – DA 10.2010.576.1 Beaches of Byron Caravan park at 5-37 Broken Head Road, Byron Bay
Annexure 17(a)
Proposed Site Plan 3.71 MB
Annexure 17(b)
Existing Local Government Act approval Site Plan 817.19 KB
Annexure 17(c) CONFIDENTIAL Letter from landowner’s legal representative
Annexure 17(d)
Reasons for refusal 190.43 KB
12.22 Draft Byron Shire Coastline Emergency Action Sub Plan Submissions Report
Annexure 40(a)
Correspondence from the Minister for the Environment regarding the submission date of the draft Emergency Action Sub Plan 577.24 KB
Annexure 40(b)
Draft Byron Shire Coastline Emergency Action Sub Plan – amended and marked up copy 6.8 MB
Annexure 40(c) CONFIDENTIAL Legal Advice Part 1
Annexure 40(d) CONFIDENTIAL Legal Advice Part 2
12.23 Tender – Asbestos Register and Management Plan
Annexure 41
Draft- RFT for Asbestos Register and Management Plan 1.08 MB
12.24 PLANNING - BSC ats Stebbing and Stebbing LEC 11144/2011
Annexure 24
Class 1 Application 833.49 KB
12.25 BSC ats Ralph Lauren 57 P/L & Ors LEC 40184/2010
12.26 Report from the Public Art Policy Implementation PRG Meeting on 15 November 2011
Annexure 8(a)
Public Art Policy Implementation PRG Agenda for 15/11/11 1.75 MB
Annexure 8(b)
Public Art Policy Implementation PRG Unconfirmed Report 15/11/11 202.96 KB
12.27 Youth Council Meeting 3 November 2011
Annexure 7
Byron Shire Youth Council Minutes for Meeting on 3 November 2011 224.35 KB
12.28 Main Beach Car Park Amenity Block Youth Art Project – Design Approval
Annexure 6
Art Designs 1 to 9 4.56 MB
12.29 Review of Service Delivery Models for Sandhills Early Childhood Centre
Annexure 9(a)
Consultancy Brief: Review of Service Delivery Models for Sandhills Early Childhood 212.9 KB
Annexure 9(b) CONFIDENTIAL Review of Service Delivery Models for Sandhills Early Childhood
12.30 Draft Crime Prevention Strategy and Action Plan
Annexure 3(a)
Draft Crime Prevention Strategy and Action Plan 1.14 MB
Annexure 3(b)
NSW Police Force letter of support 1.37 MB
12.31 Draft Positive Ageing Strategy and Action Plan 2012-2016
Annexure 2
Draft Positive Ageing Strategy and Action Plan 2012-2016 1.96 MB
12.32 Expiry of Lease - 18 Fletcher Street Byron Bay
Annexure 34(a)
Memorandum to Councillors dated 25/11/2009 218.32 KB
Annexure 34(b)
Email from Byron Bay Community Centre dated 23/11/2011 195.4 KB
Annexure 34(c) CONFIDENTIAL Legal Advice dated 1 July 2009
12.33 Myocum Landfill – Management of Landfill Gas and Odour
Annexure 33(a)
Council Report – Myocum Landfill Gas and Odour Management 243.15 KB
Annexure 33(b)
Council Report – Myocum Landfill – Management of Landfill Gas and Odour 228.94 KB
12.34 Advice from NSW Ombudsman regarding Water Leak Complaint
Annexure 28(a) CONFIDENTIAL Letter from NSW Ombudsman
Annexure 28(b)
Report to Council - Review of Policy 09/004 – Writing Off Water and Sewerage Usage Charges 236.4 KB
Annexure 28(c)
Policy 09/004 – Writing Off Water and Sewerage Usage Charges 245.01 KB
12.35 Proposed Easement Acquisition for Pipeline
Annexure 30(a) CONFIDENTIAL Compensation Agreement Document - Parcel 124450
Annexure 30(b) CONFIDENTIAL Compensation Agreement Document - Parcel 12390
Annexure 30(c) CONFIDENTIAL Compensation Agreement Document - Parcel 96030
13Committee reports
13.1 Strategic Planning Committee Minutes 24 November 2011
Annexure 25
Strategic Planning Committee minutes 24/11/11 237.7 KB
13.2 Report of the Local Traffic Committee Meeting held on Wednesday 23 November 2011
Annexure 21
2011 Byron Bay Triathlon event brief 233.42 KB
13.3 Report Transport Advisory Committee Meeting 14 November 2011
Annexure 15(a)
Minutes TrAC Meeting 14/11/11 201.07 KB
Annexure 15(b)
Agenda TrAC Meeting 14/11/11 2.1 MB
13.4 Report of the Water, Waste and Sewer Advisory Committee
Annexure 1(a)
Minutes WW&S Advisory Committee 17 November 2011 196.57 KB
Annexure 1(b)
Agenda WW&S Advisory Committee 17 November 2011 390.06 KB
14Councillors' Questions with Notice
14.1 Compliance activity and actions in relation to holiday letting
15Confidential reports
15.1 CONFIDENTIAL Tender Assessment Plant Replacements
15.2 CONFIDENTIAL Provision of Banking Services to Council
15.3 CONFIDENTIAL Compliance enforcement action in respect of specific “holiday let” properties
Annexure 19(a) CONFIDENTIAL Legal Advice dated 1 February 2010
Annexure 19(b) CONFIDENTIAL Legal Advice dated 11 February 2010
Annexure 19(c) CONFIDENTIAL Generic and property specific planning review
Annexure 19(d) CONFIDENTIAL Statements from guests – ‘holiday let’ property in Suffolk Park
Annexure 19(e) CONFIDENTIAL Council report and letter to ‘holiday let’ property in Suffolk Park
Annexure 19(f) CONFIDENTIAL Owners Admissions – ‘holiday let’ property in Byron Bay
Annexure 19(g) CONFIDENTIAL Amended Development application – ‘holiday let’ property in Byron Bay
Annexure 19(h) CONFIDENTIAL Legal Advice dated 6 December 2011
15.4 CONFIDENTIAL Land Matters - Myocum Landfill
16Late Reports
16.1 CONFIDENTIAL s332 Local Government Act - Senior Staff positions
16.2 PLANNING - BSC ats Freedman LEC 11135/2011
Annexure 36(a)
Class 1 Application Pt 2.58 MB
Annexure 36(b)
DA 10.2011.191.1 Evaluation Report 624.44 KB
16.3 Further report into the investigation of developing sports fields at Lot 3 DP1019171 Billinudgel
Annexure 39 CONFIDENTIAL Letter to owners Lot 3 DP 1019171 regarding discussions about the purchase of a portion of their land for sports fields use