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Ordinary Meeting

Thursday 14 April 2011 10.30am
Agenda 1.55 MB
Minutes 125.94 KB
Minutes confirmed: 
28 April 2011
1Apologies
2Requests for leave of absence
3Declarations of interest - pecuniary and non-pecuniary
4Tabling of pecuniary interest returns
5Adoptions of minutes from previous meetings
6Reservations of items for debate and order of business
7Mayoral minute
7.1 Mayoral Report - Regional Development Australia
Annexure 30(a)
Ministers announcement – 20 March 2008 220.13 KB
Annexure 30(b)
RDA FAQ 212.84 KB
Annexure 30(c)
Northern Rivers Regional Plan – August 2010 7.44 MB
8Notices of motion
8.1 Garden Flats
8.2 Smoke-free outdoor areas policy
Annexure 26(a)
Smoke-free policy in outdoor areas – A 2010 survey of NSW Councils 1.68 MB
Annexure 26(b)
Draft Policy – Smoke-free Environment Policy 450.38 KB
Annexure 26(c)
Fact Sheet 1 – Why are outdoor smoke-free areas important for your Council 345.2 KB
Annexure 26(d)
Fact Sheet 3 – Case studies – Neighbourhood friendly smoke-free Councils 378.54 KB
Annexure 26(e)
Fact Sheet 4 – Frequently asked questions 360.24 KB
Annexure 26(f)
Fact Sheet 5 – Addressing the challenges 422.21 KB
8.3 Bangalow Skate Park
8.4 Kite Surfing Ban within 500m of protected reserves
8.5 Byron Bay Town Centre Landscape and Renovation and Maintenance
8.6 Regional Rail Taskforce – Next Steps
8.7 Light rail services
8.8 Funding, Taxing and Revenue Raising for Local Government
8.9 Funding, Taxing and Revenue Raising for Local Government
8.10 Regional Development Project – Byron Library
Annexure 41
Regional Planning and Funding Workshop for Local Government – Mayors and General Managers 25/3/11 9.12 MB
9Notices of rescission motion
9.1 Ministerial Direction - Certification of draft Coastal Zone Management Plan for Byron Shire Coastline
Annexure 36(a)
Flowchart overview of process under s55G Coastal Protection Act 1979 380.32 KB
Annexure 36(b) CONFIDENTIAL Legal Advice
Annexure 36(c) CONFIDENTIAL Legal Advice
Annexure 36(d) CONFIDENTIAL Legal Advice
10Petitions
11Delegates' reports
12Reports by division
12.1 Code of Conduct Complaint (1) - Reporting Outcome of Independent Review
Annexure 2(a)
Report of Conduct Reviewer into allegations of a breach of the Code of Conduct 232.63 KB
Annexure 2(b)
Transcript of Council’s discussion of Notice of Motion from Ordinary 413.32 KB
12.2 Code of Conduct Complaint (2) - Reporting Outcome of Independent Review
Annexure 20(a)
Report of Conduct Reviewer into allegations of a breach of the Code of Conduct 235.28 KB
Annexure 20(b)
Excerpts from the Newspaper “The Echo” 25th January 2011 and 15th March 2011 680.18 KB
Annexure 20(c)
Correspondence from Mr Ian Robertson to Cr Tabart dated 15th December 405 KB
Annexure 20(d)
Excerpt from the Newspaper “The Echo” 26th October 2010 326.33 KB
12.3 Friendship Relationship Proposal - Timor-Leste
Annexure 11(a)
Friends of Maliana – Leichhardt NSW 1.14 MB
Annexure 11(b)
Letter from Ross Woodward, to Graeme Faulkner response to best pracgtice policy advice on sister city 236.85 KB
12.4 Skinners Shoot Road - Request by residents to make a contribution towards sealing part of the gravel portion of the road
Annexure 13
Email from Terry Ahern detailing request for sealing Skinners Shoot Road 190.61 KB
12.5 Fleet Policy - Novated Lease Arrangements
12.6 Confirmation of Scope - Multi Purpose Facility, Byron Regional Sport and Cultural Complex
Annexure 31
Table of BCA Requirements 207.23 KB
12.7 Adoption of DRAFT Development Servicing Plan - Suffolk Park Catchment
Annexure 9
Final Draft Development Servicing Plan for Tallow Creek Catchment 1.7 MB
12.8 Easement Agreement - Lighthouse Road Slope Stabilisation
Annexure 17(a) CONFIDENTIAL Letter from DECCW includes Transfer Granting Easement
Annexure 17(b) CONFIDENTIAL Lighthouse Road proposed easement sketch
12.9 Proposed applications for Department of Sport and Recreation Funding 2011/12
12.10 BRSCC - Management Contract for Multi Purpose Facility
Annexure 28(a)
Multi Purpose Facility Plan Layout 667.07 KB
Annexure 28(b)
IAC Report 4.1 - BRSCC Future Operation Options 241.45 KB
Annexure 28(c)
BRSCC: Stage 1 Concept Plan 583.72 KB
12.11 Monthly Finance Report – February 2011 and March 2011
12.12 2010-2011 Financial Assistance Grant
Annexure 39(a)
Details of 2010-2011 Financial Assistance Grant Calculations 1.52 MB
Annexure 39(b)
Details of 2010-2011 Financial Assistance Grant Entitlement #1015995 268.46 KB
12.13 Investments – February 2011
Annexure 38(a)
Investment Valuations and Graphs February 2011 715.46 KB
Annexure 38(b)
Denison Report February 2011 525.57 KB
12.14 Request for Revocation of Dangerous Dog Order
Annexure 5 CONFIDENTIAL Representation for dangerous dog
12.15 Fire Safety Issues
Annexure 1(a)
Building Code of Australia 2009 – Part A3 Classification of buildings and structures 1.09 MB
Annexure 1(b)
Building Code of Australia 2009 – Part 3.7.2 Fire Safety-Smoke Alarms 704.63 KB
12.16 Compliance processes that relate to breaches of Threatened Species Act
Annexure 6(a)
Draft - Practice Procedures To Apply The Principles Of Ecological Sustainable Development To Environmental Law Enforcement Cases 549.11 KB
Annexure 6(b)
Schedule of Referrals 20.25 KB
12.17 Consent conditions relating to “holiday letting”
Annexure 8(a)
Listing of Council Resolutions regarding ‘holiday letting’ 365.73 KB
Annexure 8(b) CONFIDENTIAL Listing of properties that have been subject to ‘holiday letting’
12.18 Byron Bay War Memorial Swimming Pool – New Lease and Management Contract
Annexure 37(a)
Letter to LPMA dated 17 March 2011 193.04 KB
Annexure 37(b)
Letter from DLG received 25 March 2011 253.13 KB
Annexure 37(c) CONFIDENTIAL Letter from existing contractor/tenants received 31 March 2011
Annexure 37(d)
Letter to LPMA dated 31 March 2011 186.59 KB
12.19 Bulk Solar Hot Water Retrofit of Council Assets
12.20 PLANNING - Submissions Report on dwelling entitlement Planning Proposal for Lot 158 DP 755695 Skinners Shoot Road, Byron Bay
Annexure 27
Planning Proposal for dwelling entitlement Lot 158 DP 755695 Skinners Shoot Rd Byron Bay 3.45 MB
12.21 PLANNING – DA 10.2010.639.1 Alterations and additions to tenancies T11 to T20 and use as a bottleshop at 98-114 Jonson Street Byron Bay
Annexure 18(a)
Plans proposed development 1.43 MB
Annexure 18(b)
Peer Review Social Impact Statement prepared by St Lawrence & Assoc Consulting Services March 2011 1.54 MB
Annexure 18(c) CONFIDENTIAL Submissions
Annexure 18(d)
Consent conditions 480.3 KB
12.22 Proposed Koala Plan of Management for Byron Shire
Annexure 42(a)
Guidelines for preparation of a Koala Plan of Management for compliance under the provisions of SEPP 44. 227.69 KB
Annexure 42(b)
Department of Planning Circular B35 SEPP 44 Koala Plans of Management 22 March 1995 903.89 KB
Annexure 42(c)
Tweed Coast Habitat Study 15.45 MB
Annexure 42(d)
Draft Constitution for Koala Plan of Management Project Reference Group 239.23 KB
12.23 Potential primitive camping ground at Mullumbimby Community Gardens site
Annexure 29
Plan of Management – Mullumbimby Sporting Fields 3.13 MB
12.24 PLANNING - Legal Status Report as at 28 March 2011
12.25 PLANNING - BSC ats Williams LEC 10988/2010
Annexure 24
Land and Environment Court Orders 922.73 KB
12.26 PLANNING - BSC ats Carter & Alvarez LEC 10240/2011
Annexure 19
Class 1 Appeal (without Annexures) 270.97 KB
12.27 PLANNING - BSC ats SJ Connelly CPP Pty Ltd LEC 10262/2011
Annexure 33
Class 1 Appeal, without annexures 334.81 KB
12.28 Update on Organisation Structure and Workforce Developments
Annexure 23
‘Rolling’ Summary for Reporting on BSC Equivalent Full Time positions 218.57 KB
12.29 Youth Council Meeting Minutes 3 March 2011
Annexure 7(a)
Minutes of the Youth Council Meeting held on 3 March 2011 216.72 KB
Annexure 7(b)
Youth Council priorities for 2011 239.59 KB
12.30 Draft Byron Shire Council Youth Strategy and Action Plan
Annexure 34
Draft Byron Shire Youth Strategy and Action Plan 820.01 KB
12.31 Draft Community Economic Development Strategy and Action Plan
Annexure 4(a)
Economic Outlook: Factors Affecting Byron Shire 2011 and Beyond 352.11 KB
Annexure 4(b)
The Byron Shire Economy: Industry Overview 578.72 KB
Annexure 4(c)
Community Feedback: Interpreting What the Community Wants 335.81 KB
Annexure 4(d)
Selected Demographic and Other Data: Supporting the Byron Shire Community Economic Development Strategy 349.47 KB
Annexure 4(e)
Regional Development Australia Northern Rivers 278.34 KB
Annexure 4(f)
Community Economic Development in Byron Shire – Strategy and Action Plan: 295.37 KB
Annexure 4(g)
Draft Community Economic Development Strategy and Action Plan 2011-2020 6.92 MB
12.32 Ocean Shores Roundhouse Site Community Business Plan
Annexure 25(a)
Roundhouse Site Community Business Plan 3.26 MB
Annexure 25(b)
Plan of Subdivision Extract 2.76 MB
Annexure 25(c) CONFIDENTIAL Draft Agreement
Annexure 25(d)
Proposed Plan of Easements Extract 1.05 MB
12.33 Brunswick Area Sewerage Augmentation Completion
Annexure 21(a)
Summary re Brunswick Valley STP Performance 243.72 KB
Annexure 21(b) CONFIDENTIAL Financial Status Report
13Committee reports
13.1 Report of the Planning Review Committee Meeting held on Wednesday 16 March 2011
13.2 Social/Community Advisory Committee Meeting scheduled for 1 March 2011
Annexure 3
Notes from the Social/Community Advisory Committee Meeting scheduled for 1 March 189.47 KB
13.3 Aboriginal (Heads of Agreement) Project Reference Group Meeting 15 March 2011
Annexure 12(a)
Report of the Aboriginal (Heads of Agreement) PRG Meeting held on 15 March 2011 231.28 KB
Annexure 12(b)
Report of the Aboriginal (Heads of Agreement) PRG Meeting held on 15 March 2011 199.97 KB
14Confidential reports
14.1 CONFIDENTIAL Request to purchase a portion of Council owned operational land currently used as a drainage reserve in the Byron Bay Arts and Industrial Estate
Annexure 14 CONFIDENTIAL Current Market Valuation: Land off Banksia Drive Byron Bay being part of Council Drainage Reserve
14.2 CONFIDENTIAL Tender Assessment – Belongil Creek Flood Risk Management Study and Plan, contract 2011-00054
Annexure 15(a)
Letter from DECCW confirming tender in accordance with Floodplain Development Manual 204.95 KB
Annexure 15(b) CONFIDENTIAL Assessment Panel Recommendation Report
Annexure 15(c) CONFIDENTIAL Letter from DECCW approving tender and project to proceed
Annexure 15(d)
Belongil Creek Flood Risk Management Committee constitution 448.27 KB
14.3 CONFIDENTIAL Tender Assessment – North Byron Coastal Creeks Flood Study, contract 2011-00054
Annexure 16(a) CONFIDENTIAL Assessment Panel Recommendation Report
Annexure 16(b) CONFIDENTIAL Letter from DECCW approving tender and project to proceed
Annexure 16(c)
North Byron Coastal Creeks Floodplain Risk Management Committee constitution 263.65 KB
14.4 CONFIDENTIAL Project Management Services for the Design & Construct Contract for the Multi Purpose Facility, Byron Regional Sport and Cultural Complex - RFT 2010-00061
Annexure 32
Briefing Note Procurement Options, Multi Purpose Stadium BRSCC 1.01 MB
14.5 CONFIDENTIAL Regulate Unauthorised Development and Activities
Annexure 10(a) CONFIDENTIAL Complaint received regarding ‘holiday let’ property in Suffolk Park
Annexure 10(b) CONFIDENTIAL Statement from tenant of ‘holiday let’ property in Suffolk Park
Annexure 10(c) CONFIDENTIAL Internet advertisements of ‘holiday let’ property in Suffolk Park
Annexure 10(d) CONFIDENTIAL Local Environmental Plan Map of 7(f2) Zone
Annexure 10(e) CONFIDENTIAL Advertisement for “Casa Ciello” at Golden Beach Caloundra
Annexure 10(f) CONFIDENTIAL Complaints received regarding ‘holiday let’ property in Byron Bay
Annexure 10(g) CONFIDENTIAL Locality map of ‘holiday let’ property in Byron Bay
Annexure 10(h) CONFIDENTIAL Examples of noise complaints received for holiday let in Byron Bay
Annexure 10(i) CONFIDENTIAL Correspondence received from owner of ‘holiday let’ property in Byron Bay
Annexure 10(j) CONFIDENTIAL Internet advertisements of ‘holiday let’ property in Byron Bay
Annexure 10(k) CONFIDENTIAL Notice of proposed order on the owner of the premises to cease use of the premises as a tourist facility
Annexure 10(l) CONFIDENTIAL Notice to provide information and/or records
Annexure 10(m) CONFIDENTIAL Response relation to the notice to provide information and/or records
Annexure 10(n) CONFIDENTIAL Response to the notice of proposed order
Annexure 10(o) CONFIDENTIAL Show cause letter
14.6 CONFIDENTIAL Brunswick Valley Sewage Treatment Plant - Contract
Annexure 35 CONFIDENTIAL Performance Data Extract
15Councillors' Questions with Notice
15.1 Personnel Enquiries
15.2 Council Consultant Lists
16Late Reports
16.1 Code of Conduct Reviewers
16.2 Code of Meeting Practice – Government information