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Planning Review Committee

Purpose

The purpose of the Committee is to view, prior to determination, those development applications which have been nominated by Councillors that could be determined under delegated authority. Having viewed the applications, the Committee will decide if the development application would be more appropriately determined by the elected Council.

  1. All Councillors and the General Manager or nominated delegate are members of this Committee, with any staff member to be non-voting delegate. The Committee is to consist of a quorum of at least three Councillors. A nominated delegate attending shall not be an assessing officer for an application before the Committee.
  2. The purpose of the Committee is to view, prior to determination, those development applications which have been nominated by Councillors that could be determined under delegated authority. Having viewed the applications, the Committee will decide if the development application would be more appropriately determined by the elected Council.
  3. The decision that a development application would be more appropriately determined by the elected Council, must be based on one or more of the following guidelines:
    a) The number of public submissions received;
    b) The validity of the matters raised in the public submissions received;
    c) The extent of variation to Council policies proposed;
    d) The lack of policy to direct determination of the application; or
    e) The perceived public significance of the application.
  4. The decision of the Committee is to be that the application is or is not to be dealt with under delegated authority. No directions are to be given, formally or informally, as to the evaluation of the development application. Where the Committee determines that an application is appropriately dealt with under delegated authority that application may be determined at a time after the Committee meeting.
  5. Councillors are to advise the General Manager or nominated delegate of any development applications they wish to discuss at the next Planning Review Committee by 12 noon on the Friday prior to the meeting. Notwithstanding the above, Councillors are encouraged to advise the General Manager or nominated delegate, at the earliest possible time, of development applications they wish to discuss at the next Planning Review Committee.
  6. The agenda is to be prepared and distributed to Councillors by fax that Friday afternoon. Late items may be included in exceptional circumstances.
  7. Development applications are only to be called to the Planning Review Committee once, except in exceptional circumstances. A matter should stay on the agenda for no more than three weeks.
  8. Any development application called to Planning Review Committee, which is outside of the Directors/General Manager's delegation, will not be placed on the agenda, as the elected Council will determine the applications. The Councillor calling the application will be notified where this occurs.
  9. Each Monday, Councillors are to receive a weekly list of all development applications submitted in the previous week. The list is to be placed in the Councillor's trays. Copies are to be e-mailed to Councillors with e-mail access.
  10. Councillors are to advise the General Manager or nominated delegate whether they will be available to attend the Planning Review Committee before 4.00 pm two days before the meeting so that it can be established whether a quorum will be present.
  11. Unless a quorum has been established by 11.00am on the day of the meeting, the meeting will be cancelled.
  12. Where the cancellation of a meeting due to a lack of a quorum would result in delay to the determination of an application, Councillors will be notified one week in advance that delegation will be assumed for that application.

Membership

Councillor Representative(s): 

  • All Councillors

Staff Contact:

  • Executive Manager Environment and Planning 02 6626 7062

Committee Meets

Three weekly cycle (usually Tuesdays at 1.00pm)

16 February 2011
15 December 2010
17 November 2010
18 August 2010
16 June 2010
19 May 2010