Consultant Register

Expression of interests for inclusion on Council’s Consultant’s register.

Definition

A consultant is an organisation or individual contracted to perform specific tasks and to provide expert advice, including recommendations to the Council as a basis for making a decision or taking a certain course of action. 

Use of a consultant generally involves independent research and investigation into a particular matter or issue or range of matters or issues together with expert advice with recommendations.

A consultant is characterised by the presence of the following elements:

  • There is no master/servant relationship between the consultant and the Council;
  • The consultant is a registered business or company for taxation purposes;
  • The consultant is generally engaged for a fixed period of time at an agreed rate of payment;
  • For short duration or small, discrete specific tasks the consultant may be engaged on an hourly rate with an upper limit;
  • The work is not directly supervised by the Council, but is subject to Council review and discretion as to its adequacy in terms of best practice and the consultant brief;
  • Involves independent research and investigation into a particular matter or issue or range of matters or issues together with expert advice with recommendations.

Council is seeks to register consultants able to provide expertise in the following areas:

  • Engineering
    • Civil
    • Structural
    • Hydraulic
    • Traffic
    • Mechanical/electrical
  • Design
    • Architecture
    • Landscaping
    • Drafting
    • Urban design
  • Planning
    • Bushfire risk assessment
    • Flood risk assessment
    • Development assessment
    • Heritage assessment
    • Environmental planning
    • Strategic planning
    • Flora/fauna assessment
  • Community Services
    • Affordable housing
    • Social research & planning
    • Cross cultural awareness
    • Tourism development
    • Cultural mapping
    • Development of Plans of Management for Council owned or managed land
    • Local & regional economic development
    • Facilitation of community consultation processes
  • Legal Firms with specialist skills in:
    • Conveyancing
    • Minor contractual matters
    • Local court prosecutions
    • Property matters
    • Probity advice
    • Other
  • Miscellaneous
      • Aboriginal archaeology
      • Onsite effluent disposal
      • Aerial photograph interpretation
      • Private investigators
      • Building Surveying
      • Mediation services
      • Environmental health
      • Conflict resolution services
      • Geographical Information Systems
      • Public health
      • Natural resource management
      • Registered surveyors
      • Noise assessment
      • Waste management
      • Management
      • Organisational development
      • Marketing
      • Public Relations
      • Advertising/promotion
      • Graphic design
      • Media production services
      • Tourism management

    Required Documentation

    At a minimum, the following documentation must be submitted with your application:

    • If your engagement with Council may require you to attend construction sites, WorkCover accredited certificate for satisfactory completion of the general course for “Occupational Health & Safety Induction Training for Construction Work” (known as ‘the green card’)
    • Certificate of currency showing expiry date and indemnity limit for public liability insurance for not less than $10 million.  (The policy must note the interest of Byron Shire Council as a principal and contain provision for principal’s indemnity.)
    • Certificate of currency showing expiry date and indemnity limit for Workers Compensation Policy and/or personal accident insurance covering workers or self employed, working in NSW.
    • Certificate of currency showing expiry date and indemnity limit for professional indemnity insurance for not less than $1 million (please note, Council may require additional professional indemnity for specific engagements)
    • Proof of business registration

    Applications submitted without all of the required documentation will not comply and Council reserves the right to include or exclude non-complying applications from the register. 

    Registration

    Consultants must fully complete the application form and provide all required documentation to qualify for registration.

    Council will register all complying applications. 

    Selection for engagement will be on the principal of best value for public money.  This does not automatically mean acceptance of the ‘lowest price’ but may include non-price factors such as quality, experience, delivery time and reliability.

    Inclusion on Council’s register does not guarantee work.  Nor does inclusion guarantee that you will be asked to provide quotes on all or any required works.

    Council reserves the right to engage consultants who are not included on the register.

    Council will update the register at least once every four months.  Applications received after the annual closing date will be included at this time.   Late applications will only be included once all essential documentation has been provided.

    Continued registration may be dependant upon performance reviews by Council staff.

    Responsibilities of Consultants

    Specific responsibilities for anyone engaged by Council include but are not limited to:

    • compliance with all legislation, regulations, codes of practice, Australian standards and Council’s policies and procedures.
    • a commitment, capacity and intent to comply with OH&S Act (2000) and Regulation (2001).
    • identification and reporting of  Safety and Environmental Hazards in the Workplace.  A risk assessment is to be conducted for each work location and activity.  A ‘Risk Assessment Form’ is available upon request.
    • providing an approved statement declaring compliance with statutory obligations in the areas of  Worker’s Compensation, Remuneration and Payroll Tax.  A ‘Subcontractor’s Statement’ form is available upon request.

    Further Information

    Contact:

    • Procurement and Contracts Officer
      Telephone (02) 6626 7300